Letter of Resignation Examples You Can Use

Professionals are on the move all the time to grow their careers. They spot opportunities and grab them before others do. The tech industry, in particular, sees talent come and go. As you take steps along your career path, never miss out on opportunities to build relationships and keep in contact with strategic partners. The benefits of building and maintaining your network are undeniable.

When you move to a new position, craft a resignation letter that is professional and polite, and that allows for future contact with your boss or senior colleagues. You might need a reference or recommendation letter from them. Moreover, they have valuable connections in your field and will make a useful addition to your network.

Resignations aren't always amicable, but when possible, try to preserve the relationship. Here are elements of well-written resignation letters for different situations.

Resignation letter essentials

Letter of resignation

The letter should include:

  • The date of writing

  • The name of the appropriate manager or department

  • The name of your position

  • Your final day of work

Resignation letters can also state:

  • a reason for leaving

  • a forwarding address

  • a willingness to help with the transition

  • an expression of thanks for the opportunity

Don't use a resignation letter to vent your frustrations with the company. You’ll regret it if you need to approach the company at a later date but your letter has caused bitterness and indifference.

A general resignation letter

This is a straightforward letter that covers the essentials above. It often includes an expression of gratitude to the company, and it acts as a neutral end to the working relationship. It’s advisable to speak to your boss beforehand about your intention to leave. A general resignation letter makes it official. More

A simple resignation letter

This letter advises the company you are leaving and the effective date of resignation. It doesn't go into much detail. Use this letter for short-term positions or when you don't expect future contact. More

Expressing regret

This letter shows the decision to leave was not an easy one and extenuating circumstances prompted the move. It thanks the company and outlines the positives aspects experienced in the position. These include career development opportunities, learning and training, and mentorships. It leaves the door open for a possible return to the company. More

The detailed resignation letter

More information goes into this one because the resignation is a shock to the company, or you believe they deserve a detailed explanation. Besides the basics, give a reason for the decision and outline highlights of your time at the company. Offer to find or train a replacement if you’re able. This letter facilitates a cordial departure. More

Unsatisfactory working conditions

If you leave the company because of a poor working environment, you could highlight negative conditions so they take corrective measures. In this resignation letter, state the reasons for leaving while maintaining a professional tone. Unsatisfactory working conditions force people to resign when they don’t have an alternative choice. Some express this sentiment in the letter. More

Resignation letters with (two weeks’) notice

A job contract usually stipulates notice period. If it doesn't, two weeks is adequate. Offer to complete outstanding work or to train a replacement before you leave. More

Resignation letters without notice

Leaving without advanced warning has serious repercussions, so prepare for the consequences. If you can't avoid an immediate resignation, express regret and thank the company. A reason for the sudden departure helps too. It's an inconvenience to them, so don't expect a warm response. The resignation letter should salvage the relationship if possible or, at least, calm their frustrations. More

Continued responsibilities

Strong links to a project require additional responsibilities during the notice period for a seamless transition. Offer to train a replacement, and if you are an essential player in a project, suggest how to avoid losses during the change. This shows loyalty to your work, and it enhances reputation. In industries that are well-networked, reputation can be everything. More

Closing thoughts

Resignations are unpleasant, but a professional approach eases tension on both sides. They aren't always smooth experiences, and a resignation letter will affect the final impression you make. To whatever extent possible, try to make it a positive one.

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