Letter of Introduction Examples and Writing Tips
Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can help you find a new job or acquire a new client. Why and how should you send a letter, email, or LinkedIn message introducing yourself?
The best way to get hired is through networking. Over 80 percent of job seekers say that networking has helped them find a new job.
However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a connection with someone you don’t (yet) know.
Types of Introduction Letters
There are two types of letters of introduction. In the first type, you introduce a connection to someone else you know. That someone might be a potential candidate for employment, or someone looking for career assistance.
A letter of introduction can be a useful way to network and gain job search advice (and even a possible job opportunity). Read below for tips and letter examples.
Letter of Introduction Writing Tips
The most important tip to remember when writing a letter of introduction is to keep it short and to the point.
The person you are contacting is busy, and you want to get his or her attention right away.
First, include a quick introduction that explains who you are – or, if you are connecting two people, concisely introduce the other person.
Then, briefly explain what you intend to accomplish by sending your letter.
Does the other person wish to apply for a job opening? Are you hoping to set up an informational interview for yourself? Be as clear as possible.
Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.
When writing your letter, make sure the tone matches your relationship. If you are very close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.
Whether or not you are already acquaintances, be sure to thoroughly edit your letter before sending it. In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.
Other Types of Letters
People often confuse a letter of introduction with other types of job search letters. For example, a letter of introduction is not a cover letter. A cover letter is a document sent with your resume and other job application materials. It explains why you are qualified for the specific job for which you are applying.
A letter of introduction is also not a referral letter. A referral letter is a letter you write to someone after you have been put in contact with him or her (often through a letter of introduction).
In a referral letter, you begin by explaining which of your mutual acquaintances suggested you reach out. You then make your request – perhaps you are looking to conduct an informational interview or to learn about job opportunities.
Letter of Introduction Example: Introducing Two People
Dear Bob, (this type of letter is typically sent to someone you know well)
I'm writing to introduce you to Janice Dolan.
I know Janice through the Brandon Theater Group, where, as you know, I am the technical director. Janice and I have worked together on several local theater projects. She is a terrific stage manager with over 10 years of experience.
Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.
I've attached her resume for your review and you can contact her at email@example.com or 555-555-5555. Thank you in advance for any assistance you can provide.
Letter of Introduction Example: Introducing Yourself
Dear Mr. Randall,
My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.
I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.
I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (firstname.lastname@example.org) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.