Sample Letters of Intent to Resign

Letter of resignation
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Here are two letter of intent to resign examples to use to let your employer know you are leaving your job. When you make the decision to resign from your current position, you will need to submit this resignation formally, in writing.

Unless an employer’s human resources department specifically demands that your resignation be submitted on paper, this letter can either be a traditional formal letter of intent to resign (typed, printed, signed, stamped, and mailed), or it may be sent via email.

​What to Include in Your Letter

Whichever format you choose, it's important to let your employer know when your last day of employment will be. It is also a good idea to keep your tone positive, even if you are resigning due to problems in the workplace. Not only might you need to request an employment reference from your current employer at some point in the future, but you will also want to ensure that you leave your job with your reputation for professionalism and integrity intact.

Finally, offer to assist your employer in the transition process that will arise from your departure: update your notes on current project statuses that will not be complete when you leave, ensure that all project and / or client files are up-to-date, inform your team members of your pending departure date, and offer to help train your successor if time allows.

What to Include in Your Letter

Please note that the following examples are intended to serve as generic models for you to customize to your own unique situation – you should not just copy and paste the text into your letter.

Instead, add examples of things like the opportunities you have been provided during your job tenure (training, promotion, leadership opportunities).

While it is not necessary to explain your reason for leaving, you may choose to share that your decision has been predicated by family responsibilities or a new career opportunity.

If you do decide to explain that you are moving on to a new job, express this simply, without denigrating your current employer or drawing unfavorable comparisons between your current and future positions.

Letter of Intent to Resign Example

When you are sending a formal letter of intent to resign, here's the format to use:

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I am writing to announce my resignation from Company Name, effective January 15.

This was not an easy decision for me to make. The past five years have been very rewarding. I've enjoyed working for you and working on a very successful team dedicated to providing top level customer service.

Thank you for the opportunities that you have provided me during my tenure with the company.

Please let me know if there is anything I can do to help our department to transition to my replacement. I wish you and the company the very best and hope we can keep in touch in the future.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Letter of Intent to Resign Email Message Example

If you are sending your letter of intent to resign via email, be sure to include a specific subject line so your message will be read in a timely manner:

Subject Line: Your Name - Resignation - Effective Date

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I am emailing you to inform you of my resignation from Company Name, effective January 15.

This was a difficult decision for me to make, since I have truly enjoyed working for you over the past five years. It has been wonderful collaborating with a department team dedicated to providing top levels of customer service, and exciting to see how our combined teamwork has contributed to our overall business growth.

Thank you for the opportunities that you have provided me during my tenure with the company.

Please let me know how I can help to prepare our team for their transition to my successor. I wish you and the company the very best and hope we can keep in touch in the future.

Sincerely,

Your Typed Name

Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Tips for Resigning