Job Transfer Request Letter Example

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Are you looking to transfer to another job within your company? Read on for common reasons why people do this, along with how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

Why You May Need to Transfer

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities.

Or, maybe you are eager to relocate your job to another location, whether because of a spouse's job move, an educational opportunity, a family illness, or other personal reasons. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an internal application than a personal request. If you are requesting to relocate to another location, or to a new department that doesn't have an open position, your job transfer can be more complicated. 

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from. What are the benefits to your employer of allowing you to transfer roles or locations? Why do you want to transfer? What's the timing? Is there a job listed? Thinking through all these questions will help you set the tone for your letter, and make a persuasive case for why your request for a transfer should be accepted.

 

How to Write a Job Transfer Request Letter

The key to writing a effective job transfer request is to balance your skills and assets with the needs of the company. Play up the angles that are open to you, but be careful not to come off as sounding presumptuous and arrogant. You want to be viewed as a valuable company asset, rather than someone asking for a favor.

Here is important information to include in your letter: 

  • Why you're writing: Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
  • Your background with the company:  As well, provide some information on your work at the company, including basics like your job title, department, how long you've been employed by the company, as well as any major accomplishments you've had in your role. 
  • Reason for transfer request: While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
  • Make your case: Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company as much as possible. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work.

Job Transfer Request Letter Example

Subject: Application for Job Title

Dear HR Contact,

I was very interested when I saw the posting for the position of (Job Title). I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for X years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of (Job Title).

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Sincerely,

Firstname Lastname
Title
Email
Phone

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