Job Rejection Email Message Examples

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Did you receive a job offer that you have decided not to take? Do you need help with determining what to write when you turn it down? These email message examples will help you decline a job offer gracefully; without burning bridges or losing potentially valuable networking contacts. 

When you decide to reject a job offer, it is a good idea to let the employer know on the phone, in person, or in writing that you will not be accepting the offer.

You should notify the company as soon as you have decided that you are not going to accept the job offer so that they can move forward with alternative candidates.

It is considered both common courtesy and good manners to inform the employer right away so that they can move on to other applicants. It will also help you maintain a positive relationship with the company, as they may have other positions that are a better fit for you and your interests in the future.

Nowadays, many employers are relaying job offers via email. As such, it is perfectly appropriate to respond to the offer over email, even if you have decided to take a different direction. It is possible to be short and to the point over email while remaining cordial and polite.

What to Include in the Email Message

When writing a letter or email rejecting a job offer, you do not need to say much. Your letter should be polite, brief, and to the point.

  It is important to keep it professional, positive, light, and respectful. There is no need to share what you did not like about the job offer, the job, the boss, the company, or any other negative criticisms.

Keep those thoughts to yourself as you might unexpectedly find yourself crossing paths with this employer at some point in the future.

There may be other positions or open roles with the same employer that are a better fit and you will not be considered for them if you send a negative message saying why you decided not to take the job. 

Your message should include:

Job Rejection Email Message Examples

Here are a few examples of email messages rejecting a job offer. Use these for inspiration and tailor your letter to reflect your personal and professional circumstances.

Example #1

Subject Line: Job Offer - Your Name

Dear Mr. LastName,

Thank you very much for offering me the opportunity to work at ABCD Company. Unfortunately, I will not be accepting the position as it does not fit the path I am taking to achieve my career goals. 

I would, again, like to express my gratitude for the offer and my regrets that it did not work out. You have my best wishes in finding a suitable candidate for the position. I wish you and the company well in all future endeavors.

Best regards,

Your Name
Phone
Email

Example #2

Subject Line: Your Name - Job Offer

Dear Ms. LastName,

Thank you very much for offering me the position of Training Coordinator with XYY Company. I appreciate the offer and your interest in hiring me.

Unfortunately, I have accepted a position with another company that is a good match for my current professional goals.

Again, I do appreciate both the offer of employment and your consideration. Thank you for such a pleasant interviewing experience.

Sincerely,

Your Name
Email
Cell

Example #3

Subject Line: Your Name - Job Offer

Dear Mr. LastName,

Thank you so much for sending along this offer letter regarding the HR Specialist Role for which I recently interviewed. I sincerely appreciate you extending the offer and your interest in hiring me.

As you may remember from our last conversation, I was just accepted into a Graduate Degree Program, and have since decided to move forward with my education this coming fall.

Because of this, I am sorry to say that I will have to decline your generous offer. 

I want to reiterate that I truly appreciate the offer, and regret that I will not be able to join the company at this time. Thank you again for your time.

Sincerely,

Your Name
Email
Phone Number

Read More: How to Turn Down a Job You Already Accepted

How to Reject a Job Offer
What to include in a job rejection letter, who to send your letter to, plus sample job rejection letters.

More Job Rejection Letter Examples
Letter and email message examples to use to reject a job offer, along with examples of job rejection letters employers send to job seekers when they have hired another candidate.