Job Offer Thank You Letter Sample

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When you receive a job offer, it's appropriate to send a thank you letter. Even if you have already verbally accepted the job offer, sending a letter allows you to formally confirm the new position.

Read below for advice on writing a job offer thank you letter, as well as a sample job offer thank you letters.

Why Send a Job Offer Thank You Letter?

The main purpose of the letter is to express gratitude for the offer.

If you are accepting the position, think of the job offer thank you letter as your first interaction with the company as an employee, and aim to make a good impression.

You can also use the letter to bring up any questions you have about the specifics of the job offer. For example, you might include a question about the salary, benefits, or the start date.

If you will not be accepting the job, use the letter to politely decline the position. You do not have to provide specific details about why you are not taking the job. You'll still want to say thank you for the offer, but you can also use the space to express your desire to keep in touch. After all, you might want to apply to another job at the company in the future, so it’s a smart idea to maintain a good relationship with the employer.

Here is more information on how to write a rejection letter declining a job offer.

What Information Should You Include in Your Letter?

Whether or not you're accepting the job, the most important thing to include in your letter is your gratitude for the offer.

You may also want to reiterate the terms of the offer; while this letter is not a legal document, it can be helpful for both you and the employer to clarify the terms. You can also ask questions, and provide contact information if necessary.

You can send the letter as an email, or send a hard copy. Either way, make sure to be polite and use the appropriate business letter format, including an appropriate salutation and complimentary close.

If you send an email, put your name and thank you in the subject line of the message. So your subject line would read: “First Name Last Name, Thank You.”

Be sure to thoroughly proofread your letter, so that you appear professional and polished.

Sample Job Offer Thank You Letter #1: Letter Format

The following is an example of a letter thanking an employer for offering the candidate a job.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

Thank you so much for hiring me for the teaching assistant position. I appreciate the time you took to interview me, and I am very glad to be working for you.

I look forward to starting my position and, once again, I'd like to thank you for the great opportunity.


Your Signature (hard copy letter)

Your Typed Name

Sample Job Offer Thank You Letter #2: Email Format

The following is an example of an email thanking an employer for offering the candidate a job.

Subject: First Name Last Name – Thank You

Dear Mr./Ms. Last Name:

Thank you so much for offering me the job as administrative assistant. It was a pleasure meeting you and your staff at my last interview; I am so excited to begin working at XYZ Company.

I would like to confirm that my start date will be Monday, September 30. If this date is incorrect, please let me know.

I look forward to beginning work. Once again, thank you so much for this opportunity.


Your Typed Name

Thank You Letter Tips

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