Job Offer Acceptance Letter

Man signing a letter
Junophoto / Getty Images

It is always a good idea to accept a job offer via letter. This gives you the opportunity to not only express your gratitude but also demonstrate your professionalism. A letter also gives you the chance to make sure there is no confusion about the terms of the offer.

Below is advice on how to write a letter accepting a job offer, as well as an example letter. The letter provides a formal acceptance, includes the terms of employment, and relays appreciation for the offer.

What to Include in a Job Offer Acceptance Letter

Your letter can be brief, but should include the following:

  • Thank you and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, etc.)
  • Starting date of employment

The letter can be sent by email or mail. When sending a letter via mail, format the letter as you would any business letter. Include your contact information and phone number, even though it is on file with the employer.

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance) so you're sure your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

Advice on Writing a Job Offer Acceptance Letter

Keep it brief.  While you want to include all the most important information, this does not mean your letter should be long.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the opportunity. You might want to refer to why you are particularly excited to work for the company, such as your desire to contribute to their sales team, or your passion for their mission.

However, keep this polite but brief.

Edit, edit, edit. Before you send your letter, be sure to thoroughly proofread the letter. You do not want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Example of a Letter Accepting a Job Offer

Jane Fieldstone
87 Washington Street
Smithfield, CA 08055
(909) 555-5555


Dear Ms. Fieldstone,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $38,000 and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Signature (hard copy letter)

Jane Fieldstone

Continue Reading...