Job Interview Thank You Letter Template

a woman holding a card with a message, THANK YOU, written on it.
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After an interview, it’s important to follow up with a thank you note as soon as possible. Your thank you note gives you a chance to reiterate your interest in the job, highlight important qualifications, and follow up on any details you were unable to clarify during the interview. It also shows your interviewer that you appreciate their time, and are eager to hear from them soon.

Using a template is an easy way to get started to say thank you for a job interview.

Simply replace the generic information in the template below with your information. Then personalize the letter so it focuses on your appreciation for the interview, your interest in the position, and the assets that qualify you for the job.

Finally, proofread your letter, and if possible, have someone else do so as well. Double check name spellings and titles. Sending a sloppy letter will not enhance your chances of getting called back.

You can use the following template for help in writing a thank you letter after a job interview. It includes tips and advice on what to write in each paragraph of your letter or email message.

Job Interview Thank You Letter Template

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

Use the first paragraph to thank the interviewer for taking the time to meet with you.

Mention your interest in the job and how enthusiastic you are about it.

The second paragraph of your thank you letter should include the reasons why you are an excellent candidate for the job. List specific skills that relate to the job you interviewed for. The more detailed you are, the more the interviewer will remember about your qualifications.

The third paragraph (optional) can be used to mention anything that you didn't bring up at the interview that you'd like the employer to know, or to elaborate on a point you felt needed more time. This gives you another chance to make a good impression, especially if you remembered something you should have said after the interview.

In your closing paragraph, reiterate your appreciation for being considered for the job and let the interviewer know you are looking forward to hearing from him or her soon.


Your Signature (hard copy letter)

Your Typed Name

How and When to Send an Interview Thank You Letter

When you are sending your thank you letter via email, the Subject of the message should include your name and the job for which you interviewed. Whether you are sending a thank you email or a written letter or note, the timing is important.

Send it as soon as you can after the interview, as you would prefer it to be received while they are still considering candidates. Your well written message or letter may be what secures you a second interview or a job offer.

What Else You Should Know: What to Include in an Interview Follow-Up Email

Suggested Reading

Writing Thank You Letters
How to write a thank you letter including who to thank, what to write, and when to write an employment-related thank you letter.

Thank You Letter Samples
Thank you for a job interview, internship thank you letter, thanks for the informational interview, thanks for job search help and a variety of additional interview thank you letter samples.

Job Interview Thank You Writing Letter Tips
Group interview letters, timing, proofing and more employment thank you letter suggestions.

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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