Job Inquiry Letter Samples and Writing Tips

How to Write a Job Inquiry Letter or Email

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A job inquiry letter, also known as a prospecting letter or letter of interest, is sent to companies that may be hiring but haven't advertised job openings. A well-written inquiry letter can help you get noticed by an employer who may not be actively recruiting. It's a way for you to get your resume in front of a hiring manager and possibly considered for employment even before a job is listed.

Why to Write a Letter of Inquiry

A letter of inquiry is a good way to connect with a company.

Because the letter is unsolicited, sending it shows that you're proactive, and have a genuine interest in the company. As well as inquiring about open or upcoming positions, a letter of inquiry can also be used to set up an informational interview with human resources or higher level employees.

While the company may not be hiring currently, or may not have a job posted that is appropriate for you, a letter of inquiry will help you be on the company's radar when opportunities that are suitable for you arise.

Finding a Contact

It's best to be able to address your letter of inquiry to someone specific, rather than having a generic greeting such as "Dear Sir or Madam" or "To Whom It May Concern." Check with your friends, family, and network to see if you know anyone at the company.

LinkedIn can be helpful for tracking down connections, as well as providing you with a communication method. See more tips for how to find contacts at a company.

You can send a letter of inquiry to people in the human resources department, or to manager-level contact in the department you'd ideally like to work in.

What to Include in Your Job Inquiry Letter

Inquiry letters should contain information on why the company interests you, and how and why your skills and experience would be an asset to the company.


Politeness and brevity are key when it comes to writing a letter of inquiry — remember, you're aiming to make a good impression, and show that you'd be an asset to the company. Follow the same tone and guidelines you'd use if you were writing a cover letter for an advertised job.

Unlike a cover letter, you can't use the job description to determine which qualifications and experience to highlight. Instead, emphasize how your skills and experience would be helpful to the company overall. Use the letter of inquiry to sell yourself, putting a spotlight on the strengths you'd offer the company, and why the company's mission and goals appeal to you.

How to Send a Job Inquiry Letter

Inquiry letters can be sent via mail or email. However, because you are asking about employment opportunities with a company rather than for a specific job opening, a mailed paper letter can make a much better impression than an email message which may not be opened or read.

Inquiry Letter Sample

When writing the letter, follow these professional letter writing guidelines to make sure your request will be considered.

Include a copy of your resume. Also, provide information on how you will follow-up and your contact information.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Contact Name
City, State, Zip Code

Dear Mr./Ms. Contact,

Thank you for taking the time to review my resume. I have recently graduated from University College, and I am currently looking for a position in the Huntington area.

I am interested in an entry level position with ABCD Company. I have heard that ABCD is a wonderful company to work for, and I hope that I can be considered for the team.

If you have questions regarding my credentials or anything else about myself, please feel free to call or email me at

Again, thank you for reviewing my resume. I look forward to hearing from you in the near future.


Signature (for hard copy letter)

Your Name

Sample Email Inquiring About Job Openings

Subject Line of Email Message: Introduction - Your Name

Email Message:

Dear Contact Name,

For the past ten years, I have followed your career through news events, interviews, and web research. Your dedication to the Fourth Estate and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to Regional Manager for a media corporation composed of small to mid-sized newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the Southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company, and to inquire about possible job openings with the company.

I look forward to hearing from you. Thank you for your consideration.

Your Name
Home Phone
Cell Phone

More Inquiry Letter Examples

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