Job Application Letter Format

Sample Format for a Job Application Letter

job application letter
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The following application letter format lists the information you need to include in the job application letter you send with your resume. 

The purpose of this letter is to show that you are a strong candidate, and to highlight your relevant experience and abilities. Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly. Your resume is a general record of your experience, education, and accomplishments.

In contrast, your application letter should show how exactly your background makes you a good fit for a particular position. Here's information on how you can closely match your qualifications to the job posting

Application letters have a fairly rigid format — as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. You wouldn't, for instance, want to refer to the letter's recipient by first name, unless specifically requested. The formatting information below is for a hard copy, printed out letter. If you are sending an email application letter, the structure is quite similar, although there are a few important differences. 

Use the formatting information below as a guideline when writing your job application letter, so you know what information goes where.


Job Application Letter Format

Use the application letter format below as a guideline to create customized application letters to send to employers.

Contact Information
City, State, Zip Code
Phone Number
Email Address


Employer Contact Information (if you have it)
City, State, Zip Code


Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter
The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. See below for a paragraph-by-paragraph breakdown of the body of the letter.  

First Paragraph
The first paragraph of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.

Middle Paragraph(s)
The next section of your application letter should describe what you have to offer the employer. It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it. 

Mention specifically how your qualifications match the job you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company — when you know a lot about the company, it helps you make an informed and persuasive argument for your candidacy. 

Final Paragraph
Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow-up.

Complimentary Close



Read More: Job Application Letter Examples | Sample Job Applications | Sample Resumes

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