Information Required to Complete a Job Application

List of Information You Need to Apply for a Job

Male customer filling in application form in cafe
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When you complete a job application, regardless of whether it is a paper application or an online job application, there is information you will need to provide in order to apply for the job, and be considered for the position.

In addition to providing personal information, work history, education, qualifications, and skills, you will also be asked to attest to the fact that all the information you are giving is accurate.

Not telling the truth, fudging employment dates, leaving out information, and other inaccuracies on your application or resume can be grounds for not being hired or for being terminated in the future if the company finds out your misrepresented your background or lied.

Information Required to Complete a Job Application

The following is the information most employers require applicants to provide. It will be easier and faster to submit applications if you collect all the information you need in advance. Keep it on hand so you can quickly get your application in for jobs that are of interest.

Personal Information

    Education and Experience

    • School(s) attended, degrees, graduation date
    • Certifications
    • Skills and qualifications

    Employment History (for both current and prior positions)

    • Employer
    • Address, phone, email
    • Supervisor
    • Job title and responsibilities
    • Salary
    • Starting and ending dates of employment
    • Reason for leaving
    • Permission to contact previous employer

      How to Find Your Employment History: Most companies will ask for your employment history as part of the job application process. Don’t give in to the temptation to guess about precise dates of employment and other details. If the employer runs a background check – and many do! – any discrepancies can make you look dishonest, even if your intention wasn’t to mislead.

      Don't have all the information you need? If you can't remember where you worked when, you can piece together your timeline by checking with the Social Security Administration, the Internal Revenue Service, your state unemployment office, and prior employers. Here’s a step-by-step guide to finding your employment history.

      References: Strong personal and professional reference can help you beat out the competition and clinch a job offer. You don’t necessarily need to include references as part of your resume, but you should have several – usually at least three – prepared and ready to go when you apply. Each reference should include:

      • Name
      • Job title
      • Company
      • Address, phone, email

      How to Get References: Preparing a list of references is essential before applying for a job. References will be able to attest to the skills and qualifications listed on your resume.

      Professional references include bosses, colleagues, customers, and co-workers. Personal references include friends, family, neighbors and other people you know outside of work.

      Here's information on how and who to ask for a reference for employment.

      Availability (when you could start the job and the days/hours you are available if it's a job with a flexible schedule)

      • Days available
      • Hours available
      • Date you are available to start work

      Certification

      At the end of a job application there is usually a certification that you must sign and date:

      I authorize the verification of the information listed above. I certify that the information contained in this employment application is accurate. I understand that false information may be grounds for not offering employment or for termination of employment at any point in the future.

      By signing the certification, you are attesting to the truth of the information you have included on the job application. If the application is online, you will click a box to acknowledge that you are submitting complete and accurate information. That checked box will count as your signature.

      Additional Requirements

      Depending on the company you may also need to submit a resume, cover letter, writing sample, or other information with your application:

      Resume. A resume is the summary of your job experience relevant to the field of work you wish to enter. It also highlights achievements and skills that exhibit your qualifications for the job.

      • How to Create a Resume: Starting from scratch? This guide will help you present your work experience, education and skills to impress the hiring manager.
      • Resume Examples: Want to see how other candidates in your field have arranged their resumes? These examples will give you an idea of what works.

      Cover Letter. A cover letter is a document that provides information about yourself and your interest in applying for the job.

      The most effective cover letters detail skills and relevant experience pertaining to the potential job.

      • What to Include in a Cover Letter: A good cover letter is a complement to a resume, not a restatement of your experience. It’s also a sales pitch: crafted the right way, your cover letter will persuade the hiring manager to bring you in for an interview.
      • Sample Cover Letters: If you’re staring down the blank page, unsure of where to begin your cover letter, these templates will help you get started.

      Writing Sample. Depending on the job you are applying for, you may be required to submit a writing sample with your job application. Writing-intensive jobs like those in media, public relations, research, and consulting often require writing samples from applicants. It’s important to match the sample to the job. For example, if you’re applying to manage a blog, a blog post would be an appropriate writing sample.

      • Writing Samples for Job Applications: These guidelines will help you select the best writing sample for the job. Keep your sample handy during the application process, so that you can submit it when asked.

      Sample Job Applications

      Review sample job applications to give you an idea of what you are going to be asked. Print one or two out and complete them, so you know you have all the information ready to complete actual employment applications.

      Sample Job Application Letters

      Need to mail a job application or follow-up on an application you have submitted? Review the sample job application letters for examples of what to write and how to follow-up.

      Suggested Reading: Supporting Documents for Job Applications | The Best Ways to Apply for Jobs