How to Write Job Descriptions for Your Resume

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Your job descriptions are one of the most important parts of your resume. They show prospective employers what you have accomplished in the jobs you've held. Job descriptions also provide a synopsis of your experience and skills.

How to Write Job Descriptions for Your Resume

Before you start adding job descriptions to your resume, you may want to make a list of accomplishments at each of your jobs. This will prepare you for actually pulling your resume together.

Skills and Achievements

After you have written a job description, look for ways to make your explanation more concise. Make an effort to create effective impact statements. Highlight skills and achievements, providing only enough detail to support your premises. Try to edit out pronouns and articles. Begin phrases or sentences with verbs. Choose strong words — here is a list of resume action words that work well.

If you will be submitting resumes to organizations that scan them into searchable computer databases, include as many industry and job-specific "keywords" as possible. When searching databases for potential candidates, employers seek resumes with the greatest number of "hits" on keywords. Keywords are most often nouns.

Here's how to include keywords in your resume and a list of resume keywords.

More about skills: Best Skills to Include On Your Resume

Be Selective

Be selective with the information you include.

Determine its relevance by putting yourself in your potential employer's position: Will this information help convince the employer that you are a worthwhile candidate to interview?

You do not have to include every responsibility you ever had. Group together similar tasks. For instance, rather than listing "Answered phones" and "Responded to customer emails" in two bullet points, you can combine and say "Resolved customer issues through phone, email, and chat conversations."

Prioritize Job Description Information

Next, think about prioritizing the information you provide in each description. Present details that are of the greatest interest to potential employers first. For example, consider the candidate seeking a job in interior design. The resume might reflect a retail experience in which 75% of the candidate's time was spent on the sales floor and 25% was spent designing window and floor displays. Priority, determined by relevance to the employer, dictates that design of window and floor displays should be listed before sales.


Sales Associate, Retail USA, New York, NY October, 20XX - Present

  • Designed all large windows using color as primary focus.
  • Created engaging point-of-purchase displays for slow moving small items; increased sales of these items by 30%.
  • Organized floor displays to maximize space and call attention to latest merchandise.
  • Utilized strong interpersonal and communications skills to serve customers; received employee of the month award twice.

    Quantify Your Accomplishments

    Quantify as much information as you can (numbers, dollar signs, percentages can all help to make your case). A bullet point that reads "Grew traffic 35% year-over-year" is more impressive — and informative — than one that reads simply "Improved traffic." 

    Nearly any description, for any job, can be enhanced through the use of numbers. A waitress might start out with the description "Took customer orders and delivered food." But a quantified description saying, "Served customers in upscale 100-seat restaurant," provides much more insight.

    Bottom line: Employers like numbers. It's much easier to look at a signs and symbols than it is to read words.

    More about numbers: How to Include Numbers in Your Resume

    Read More: How to Include Accomplishments in a Resume

    Emphasize Accomplishments Over Responsibilities

    It's important for employees to know you have the necessary experience to do the work required in the position. Still, many candidates will have this relevant experience. To stand out, emphasize how you added value. Focus on accomplishments, rather than responsibilities.

    As seen above, numbers can be your friend when it comes to highlighting your accomplishments. As well, provide context. For instance, you might say, "Increased revenue by 5%, after several years of decreasing sales." Or, rather than saying "Answered phone calls and dealt with customer concerns," you can say, "Resolved customer concerns, answering approximately 10 calls per hour. Became go-to person on the team for dealing with the toughest phone calls and most challenging complaints."

    While it is important to keep descriptions short, adding details and context can help show employers why you'd be a good match for the position.

    Here are tips for how to include accomplishments on your resume, as well as a sample resume with accomplishments.

    Related Articles: Resume Examples A - Z List | How to Write a Professional Resume | Examples of Each Part of a Resume

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