How to Write an Email Response to a Job Posting

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You found a fantastic job listing for which you're perfectly qualified, but you're having difficulty writing an effective email response to accompany your resume. This response acts as a cover letter that will confirm your interest and qualifications for the job.

In this cover letter, you'll need to "sell yourself" and tell the prospective employer why you're the right person for the job in as few paragraphs as possible.

Template Cover Letters

When applying to various positions you can use a template cover letter, such as the example below, but you should customize each letter to fit the job description for which you're applying.

For example, if you're applying to a job for a senior software engineer, you'll want to include your work history and illustrate how you've climbed the corporate ladder to achieve a senior level position. But if you're applying for a mid-level software engineer position, you may not want to seem as if you're overqualified for the job, so you may focus more on your skill set than your hierarchy of job positions.

Use the template below as an example of how to write a cover letter, including details about your own skill set, work experience, and salary history.

Cover Letter Example 

Date

Dear (Employer),

With a background that includes seven years of C++ programming in a high-volume transaction environment, I'm very interested in the Senior Software Engineer position opening at your company (Best to put company name here).

I have a passion for coding and produce high-quality code, of which I am very proud.

Most recently, my experience has been in the financial services industry, producing systems to assist Financial Services Corp. clients in maneuvering the tricky world of retirement planning and portfolio allocation. I am confident that my experience would be an asset to your organization.

I would like to schedule a time to discuss my qualifications and see how they fit with your needs for a Senior Software Engineer. Please do not hesitate to contact me to arrange a time. I am available by phone at (111) 222-3333 or via email at bob.smith@smithhome.com.

Attached is my resume for your review. I look forward to your response.

Sincerely,

Bob Smith

As requested, my salary history is:

Financial Services Corp: starting salary $80,000 current salary: $97,000+ bonuses

XYZ Software: starting salary $60,000 ending salary: $72,000

Follow-up Email

After a week passes, it's wise to follow up with a prospective employer about the cover letter and resume sent to reaffirm your interest in the position. You can forward a copy of your original email and send a short and simple letter. Here's an example:

Date

Dear (Employer),

I would like to follow up with you about a resume and cover letter sent to you last week for the Senior Software Engineer position. I'm very interested in the position and available for an interview at your convenience.

Sincerely,

Bob Smith

(Put contact information here)

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