How to Write an Appeal Letter

Tips and Examples for Writing an Appeal Letter for Work

Woman writing letter in home office
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An appeal letter is something you write if you feel you’ve been treated unfairly in some way, and you want someone to reconsider a decision they made about you. There are various times you might need to write an appeal letter. Perhaps you believe you’ve been unfairly demoted, laid off, or fired. Maybe you’ve been denied a raise when you believe you deserve one.

What to Include in an Appeal Letter

In an appeal letter, you state the situation or event, explain why you think it was wrong or unjust, and state what you hope the new outcome will be.

The letter is your chance to share your side of the situation.

The goal of an appeal letter is to have a decision reconsidered, and hopefully overturned. If your letter is courteous and clear, this is possible. Read below for tips on how to write an effective appeal letter. Also read below for a template for an appeal letter and a sample appeal letter.

Tips for Writing an Appeal Letter

Know where to send your letter. Think carefully about whom to send your letter to. If you are trying to appeal a wrongful termination, send the letter directly to your employer. You don’t want your letter to have to pass through a number of hands—this will only delay a resolution to your issue.

Use business letter format. This is an official letter, so be sure to use proper business letter format. If you send your appeal via email, the format it slightly different.

Use a polite tone. Try to avoid any anger or judgment in your writing.

While you might be very upset about the issue, you don’t want to convey this feeling in your letter. Be confident and persuasive, but not aggressive. Consider asking a friend to read through the letter to make sure the tone is appropriate.

Admit any mistakes. If you did something wrong, acknowledge it.

State specifically what you did wrong, and what you have learned from that experience.

State what you would like to happen. In your letter, explicitly state what you hope will happen. Do you want the reader to reverse a decision he or she made? Do you want your employer to review a particular issue before making a decision? Be clear about what you want.

Stick to the facts. Include any facts that help support your case. If there are policies that have been overlooked, state those policies. If you have documents that will help your case, include them. Avoid emotional pleas, and stick to actualities.

Keep it brief. Keep your letter brief. Focus on the facts, stating what the situation is, why you think it is wrong, and what next steps you request.

Carefully edit your letter. Because this is a professional letter, thoroughly proofread your letter before submitting it.

Follow up. If you do not hear anything back in a week or so, follow up with the letter recipient with an email or second letter. If time is of the essence, follow up sooner.

Template for an Appeal Letter

Below is a template for an appeal letter. Use this template when writing your own appeal letter.

Your Contact Information

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

Date

Employer Contact Information
Name
Title
Company
Address
City, State, Zip Code

Salutation
Dear Mr./Ms. Last Name,

First Paragraph
Introduce yourself, and explain that you are writing an appeal letter. State the particular decision or situation you are appealing.

Paragraph 2
State your side of the story. Were facts overlooked? If so, provide those facts. State whether or not you have attached any relevant documents.

Paragraph 3
State the outcome that you want (Do you want your employer to overturn a decision? Do you want something to be added to a decision?). Also state when you need an answer by, if there is a deadline.

Final Paragraph
Conclude with a courteous “thank you” for the person’s time. Include necessary contact information so they can follow up with you. If you are going to follow up, state how you will do so, and when.

Complimentary Close
Respectfully yours,

Signature
Handwritten Signature (for a hard copy letter)

Typed Signature

Sample Appeal Letter (Denied a Raise)

Below is a sample appeal letter that follows the format above. It is for an employee who has been denied a raise. Use this sample to help you write your own appeal letter. Be sure to revise the sample to fit your particular situation.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

Date

FirstName LastName
Title
Company
Address
City, State, Zip Code

Dear Ms. LastName,

I hope you are doing well. I am writing to appeal your decision no to grant my annual pay raise, which we discussed last Tuesday in our annual review meeting.

As you stated in our meeting, you believed I had been late to work too many times this year to warrant a pay raise. According to my records (which I received from Human Resources), I have not been late more than two times this year. I have attached the Human Resources document marking my tardies.

In light of these facts, I request that you reconsider your decision about my pay raise.

I greatly appreciate you taking the time to read this and the attached document. I am happy to meet with you any time to discuss this further.

Respectfully,

Handwritten Signature

Typed Signature

Read More: How to Format a Business Letter | Sample Letter Requesting a Pay Raise | What to Do When You’ve Been Fired