How to Use Quicken New Year Command

How the New Year File Command Works in Quicken

Quicken New Year file option
Selecting the New Year file option in early versions of Quicken personal finance software. Qioclem

This tutorial is for earlier versions of Quicken. If you have a newer version, creating the New Year feature has been replaced with Create a Year End Copy/Archive.

When you create a New Year file, Quicken makes a back up of your current data file, then removes all data before a particular date from the current file.

Once a Quicken New Year file is created, your current data file will include only transactions that occur after the date you specify (usually the first of the year) while retaining all investment and unreconciled transactions. If you use Quicken Home & Business, all unpaid transactions are saved as well as invoices linked to payments that fall within the new date range.

Before creating New Year file, you must reconcile all accounts, otherwise all unreconciled transactions created before the date you specify for Quicken New Year file will not be split off.

Start the New Year File Process

  1. Click on File menu, File Operations.
  2. Select Year End Copy.
  3. Select Start New Year and click OK.

Set the File Name and Location

Quicken New Year function
You can change the file name and location for the Quicken New Year file. Quicken

Enter a file name for the Year End Copy file. Don't include an extension (.QDF) since Quicken will automatically apply the correct file extension, and if you're not sure where to change the file name, see the instructions for naming a Quicken archive file.

Click on the Browse button to change the file location from the default.

Choose the Date for the New Year File

Selecting a date for the Quicken New Year file.

To specify the starting date for new file, either accept the Quicken default entry (January 1 of the last or the current year) or change the date by either clicking in the date box and entering a new date or clicking on the calendar symbol to the right of the date box. Use the arrows on either side of the month in the calendar to navigate forward and back through the calendar. When you get to the month you want, just click on the day of the month you want for your new Quicken data file (the file you will be using every day).

Save and Check the Quicken New Year File

New Year file successfully copied in Quicken
The New Year file has been completed, choose which file to work with. Quicken

Once the New Year file has been created, Quicken will ask if you want to use the old file (your previous data file is now the backup file, it's the old file) or the file for new year. Select File for New Year and click OK.

Check the registers in the New Year file to be sure that old transactions have been removed according to your specifications in earlier steps in this tutorial. If you unexpected transactions remain, it’s probably because the previous year's transactions or transactions up to the date you specified in the New Year File setup where not reconciled. You'll need to open the back up file (the old file), reconcile your accounts, and start this tutorial over from Step 1.