How to Thank the Interviewer

Sending a Thank You Note After the Job Interview

woman writing note in cafe
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Taking the time to thank an interviewer after a job interview not only is good interview etiquette, it reinforces your interest in the position. Use your thank you letter, as well, to address any issues and concerns that came up during the interview.

You can also consider your thank you as a follow-up sales pitch. Restate why you want the job, what your qualifications are, how you might make contributions to the organization, and so on.

Your thank you letter is also the perfect opportunity to discuss anything of importance that you didn't answer as thoroughly as you would have liked during the job interview. Keep in mind, though that your thank you note should be brief and to the point. A couple of brief paragraphs are plenty.

Key Facts to Save During the Interview for Your Thank You

Who interviewed you? What was her name and how is it spelled correctly? Does she go by a more formal name on her business card? What was her title? This is where exchanging business cards comes in handy. If that exchange didn't happen, check the company directory or website to glean this information.

There may be others who came into the interview room or who joined you for a tour of the office or facility.

It is good to exchange business cards with them as well. You can mention them in your note to your main interviewer. Depending on the length of time you spent with them, you may want to send these people a note as well. It never hurts to be in the good graces of multiple people at the company with which you are interviewing.

You never know who will lobby for you to be the top choice. Be sure they have your contact information on your card and with a thank you if you feel it is appropriate.

You may also want to take a mental note of what you liked best about the workplace, and of hobbies or interests you had in common with the interviewer. These can make good additions to personalize your thank you note.

Email, Printed Note, or Handwritten Card to the Interviewer?

An email is acceptable as a thank you for a job interview. No matter how you compose and send your note, be sure to proofread it and spellcheck it. A simple mistake could be a big strike against you.

While any form of communication can go astray, if you have already exchanged emails you can be sure it will be received by the interviewer. A printed note or card can be more personal in touch but might take longer to reach the interviewer.

Email can be sent immediately, but it is best to wait at least half a work day before sending it. If your interview was in the afternoon, send it in the morning.

If your interview was in the morning, send your note near the end of the work day.

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