How to Resign From Your Job via Email

What to Write When You Have to Quit Your Job via Email

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Email isn't really the best way to quit your job, unless you work remotely. If possible, it's best to have an in person conversation or talk on the phone. However, sometimes circumstances make using email to quit your job unavoidable, especially if you're not going to be in the office or if there is a difficult situation at work. Here is all the information you'll need to know to quit a job via email.

Tips for Sending an Email to Quit a Job

Even if you do quit your job via email, giving two weeks notice is standard practice. However, if going into the office isn't feasible, you may not be able to provide standard notice. Give as much notice as you can in order to maintain a good relationship with your soon to be former employer.

Do not feel like you need to provide details in your letter about why you are quitting. This is also not the space to complain about the company or co-workers. Keep your email brief and include only essential details, since a printout of this letter will likely in your employee file, and may be reviewed if you ever ask the company for a reference.

Below, find out information on how to send a resignation email message, who should receive the email, tips for how to write and format your email, and an example and a template.

Who to Notify

Your resignation email message should be sent to your immediate supervisor, with a copy to the Human Resources department at your workplace.

Copy yourself on the message (cc: or bcc:) so you have a copy for your records.

What to Include in Your Email Message

When you quit a job using email, there is information you will need to include in your email message:

  • Subject line: Resignation - Your Name
  • The date your resignation is effective.
  • What the company should do with your final paycheck, if it's not direct deposited and you are not returning to work.
  • Any questions you may have regarding compensation and benefits.
  • How the company can contact you, if necessary.

You can also include a polite thank you to the company and/or your manager.

Review the template below to see how to format your resignation email. At the bottom of the page, you'll find a sample email that you can use when crafting your own letter to notify your employer that you are resigning.

Resignation Email Template

The following is a template you can use to create an email resignation message.

Subject Line: Resignation - Your Name

First Paragraph
Your email message should state that you are resigning and include the date when your resignation is effective.

Middle Paragraph
The next (optional) section of your resignation email message should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph
Conclude your resignation email message (also optional) by offering to assist with the transition.


Respectfully yours,

Your Name

Resignation Email Message Sample

Email Subject Line: Resignation - Your Name

Dear Mr./Ms. Last Name:

My apologies for notifying you by email, however circumstances are such that I will no longer be able to come into the office.

Please accept this email message as notification that I am leaving my position with CDF effective January 1 due to personal reasons.

I appreciate the opportunities I have been given at the company and your professional guidance and support. I wish both you and the company much success in the future.

Please let me know what to expect as far as my accrued personal leave time and my final paycheck.

If I can be of assistance during this transition, please let me know.

Best Regards,

Your Name

Advice on Quitting Your Job