How to Find Your Quicken Data Files

Learn How to Use Your Virtual File Cabinet

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Quicken is very flexible and can handle not only your personal finances but also the finances for special projects you might be managing or the finances for your small business. You don't need separate software products for these other projects; instead, Quicken can create a new data file specifically for each additional project, keeping the information from each separate.

How Many Quicken Data Files Can I Have?

You can have many Quicken data files  — as many as you would like, and all created in the same software.

For example, you could have one for the school parent-teacher organization, as well as one for a personal project, both of which are kept separate from your personal financial data.

Finding Your Quicken Data File on Your Hard Drive

You can find your Quicken data file on your hard drive by going through Windows Explorer and navigating to the folder where Quicken saves its files. This is usually in the folder C:/Program Files/Quicken/Data (the "C:/" is the letter assigned to hard drives in most computers). This is the default location set in Quicken where data files are saved. 

If you're having trouble finding a data file for Quicken, you can search for all Quicken data files stored on your computer by following these steps:

  1. While in Quicken, click File in the menu.
  2. Click File Operations.
  3. Click Find Quicken Files.
  4. From here, you can search for all Quicken files or specify a specific Quicken data file name. You can also select the device to search if you save your Quicken data files somewhere other than your hard drive, such as a USB drive, CD, DVD or other data storage.

    Identifying the Quicken Data File, You're Currently Working In

    You can find the name of the data file you currently have open in Quicken by looking on the left side of the top bar. You will first see the version of Quicken you are using, followed by the data file name. For example, you might see "Quicken 2013 Deluxe -- QData" in the top bar.

    Changing the Name of a Current Quicken Data File

    Quicken names the data file Qdata by default, but you can save the file any name you wish.

    You can rename a Quicken data file you are currently using by clicking File and Save a Copy and then entering a new name. It creates a copy of the current file and saves it under the new name you've chosen. All of the accounts, transactions and budget information that you had entered in the original Qdata file are copied over to this new file. Moving forward, you will work in and make changes to the renamed data file.

    Creating and Naming a New Quicken Data File

    You can start a new Quicken data file with a custom name by clicking on File and New Quicken File. Enter the name for your new Quicken data file; for example, if you're managing the finances of a new parent-teacher organization, you could name that file "PTO."