When you deposit money in a bank or credit union, you may need to fill out a deposit slip to direct the funds to the right place. Deposit slips identify you and provide instructions to your financial institution. They also create a paper trail for every transaction.
How to Fill out a Deposit Slip
The process of filling out deposit slips varies depending on what you’re doing. For example, cash and checks go in different sections, and getting cash back from your deposit requires an additional step. Fortunately, the process is easy, and the basic steps appear below.
- Provide personal information: Write your name and your account number on the deposit slip. If you have pre-printed deposit slips from the back of your checkbook, this is already done for you.
- Fill in additional details: Write in the date and any branch information, if required. For example, if you’re a credit union member using a different credit union’s branch (via shared branching), you’ll need to write in the name of your "home" credit union.
- List the cash amount of your deposit: This is the total amount of currency (bills and coins) that you have for the deposit. If you do not have any cash to deposit, leave this line blank.
- List checks individually: Include the check number and the amount of each check separately. If you don’t have any checks to deposit, move on to the subtotal.
- Add up the deposits for a subtotal: This is the total amount of cash and checks that you have to deposit.
- Enter the amount of cash you’d like to withdraw: This step is only required if you want cash back from your deposit. When your entire deposit consists of checks, you might want cash now so that you don’t have to make a withdrawal later.
- Calculate the total deposit: This is the sum of your deposits minus any cash you take now.
- Sign the deposit slip: Signing the slip is required if you are getting cash from your deposit.
Check Deposit Details
Depositing checks can be tricky at first. The key is to list each check individually so each check appears on its own line. There should be a space for you to enter the check number (or some type of description) next to the dollar amount of each check, which helps you and your bank keep track of each item.
Dollars and Cents
If you want to score bonus points with the teller, enter your deposit amounts in dollars and cents. You’ll notice separate boxes for each entry on most deposit slips. The box on the far right is for the decimal (or cents) portion, and the next box to the left is for the dollar amount. It’s not a big deal if this isn't perfect, but with some deposits—especially large ones—tellers might require that you have all of your commas and decimals in the right place.
If you’re depositing numerous items at once, use the back of your deposit slip or ask a bank employee for guidance. Most deposit slips have an extra set of boxes printed on the back so that you don’t have to fill in your personal information multiple times and deal with multiple subtotals.
Deposits at ATMs
Some automated teller machines (ATMs) allow you to make deposits. Depending on your bank, you may or may not need to fill out a deposit slip.
Sophisticated ATMs can deposit to your account based on the debit/ATM card you use, and they can even scan cash and checks in real-time. This potentially allows the bank to add funds to your account more quickly, although 100% of the money might not be available for immediate withdrawal. Other banks require that you put everything in an envelope and fill out a deposit slip, which a bank employee will use to record your deposit manually.
If you're making a remote deposit with your mobile device, you typically don't need to use a deposit slip. At most banks, you're already logged into your account when you snap a photo of the check, so you don't need to provide those details. Typically you just confirm the dollar amount and review any account and routing information from the check.
Keep in mind that most banks have a limit to the amount of mobile deposits you can make each day. Check those limits to confirm that you'll be able to complete your deposits.
When can you spend the money you deposit?
Your bank sets rules, known as the funds availability policy, which explain how long you need to wait before spending money from a deposit. In many cases, you can take up to $200 in cash from a personal check within one business day. You may be able to get more when you deposit a cashier’s check or USPS money order.
The best way to know how much you can spend is to check your available balance or ask bank staff when the funds will become available. Most importantly, don’t assume that you can spend all of the money from large check deposits immediately.