How to Endorse Checks

Plus When and How to Sign

© The Balance, 2018

When somebody writes you a check, you typically need to endorse it so that you can cash the check or deposit it. To endorse a check, sign your name on the back, and include any additional details required to process the check correctly. A signature is usually all that’s needed, but additional steps help you control how the payment is handled and protect yourself from fraud.

How to Endorse

Matching names: To be endorsed correctly, the name signed on the back of the check needs to match the payee name written on the front of the check. If your name was misspelled or written incorrectly, sign it with the incorrect version, and then sign again using the correct name.

Where to endorse: Most checks have a 1.5-inch section for you to write in. This section, known as the endorsement area (see an example here), is marked with lines and instructions saying "Do not write, stamp, or sign below this line." Try to keep your entire signature and any other instructions in that area.

Blank endorsement: The easiest way to endorse (but also the most dangerous) is to simply sign the check without adding any restrictions. To use that method, known as a blank endorsement, sign your name in the endorsement area. But only do this if you’re about to deposit the check or cash it in the immediate future. For example, a blank endorsement might make sense if you’re in a bank lobby or making a remote deposit at home.

If you’ll mail the check, deposit it at an ATM, or carry it around for a while, use another method: Either leave the check unsigned until you’re ready to deposit, or add a restriction to the endorsement. Blank endorsements are risky because somebody else can steal the endorsed check and cash it or deposit to a different account.

Restrictive endorsement—get money into your account: A restrictive endorsement helps ensure that a check gets deposited into a particular account. To use this method, include your account number with your endorsement, and provide instructions saying the money can only be deposited to your account.

To do so, write "For deposit only to account #####" (using your account number), as part of your endorsement. If the check is lost or stolen, it's more difficult for thieves to get the money—they'll need to alter the endorsement. An alternative to including your account number is to write "For deposit only to account of payee," which would require thieves to have access to an account in your name. Depending on the situation, you might or might not also have to sign if you specify an account number.

Sign it over to somebody else: You can try to sign a check over to somebody else, effectively paying that person with the check you received. But that’s not the ideal way to pay somebody. To sign a check over, write "Pay to the order of..." and name the new payee.

Be aware that some banks do not allow this type of endorsement because the technique is sometimes used fraudulently. Check with all banks involved before you try—the check writer’s bank, and the final bank that the check will be deposited to. For more details, learn about signing a check over and cashing a check for somebody else.

No endorsement: You don't always have to endorse checks. Some banks allow you to deposit checks without a signature, account number, or anything else on the back. Skipping the endorsement can help keep your information private. Check writers can often view images of processed checks, including the endorsement area, online after checks are paid. With no endorsement, nobody can see your signature or your account number unless your bank adds the account number during processing.

For extra security, you can still write “for deposit only” in the endorsement area. Technically that’s not an endorsement, but most banks and credit unions would be reluctant to cash that check.

Who Signs to Endorse?

In some cases, it's not clear who should sign the check. Again, the person receiving the check needs to endorse it. The person who wrote the check already signed on the front.

Checks payable to multiple people: If a check is payable to you and somebody else, how should you endorse it? Does everybody need to sign, or just one of you? It depends on how the check is written: If the word "and" appears between names, everybody needs to sign. See an explanation with more examples here.

Checks to your business: If you run a business and get paid by check, endorsing is slightly different. The check is payable to the business—not to you as an individual—so you'll need to sign on behalf of the business. Of course, you'll need to be authorized to handle funds for the company. See complete details on endorsing checks to your business.

FBO checks: A check made payable to one party for the benefit of (FBO) another must be endorsed by the first payee. For example, the check might be made payable to a retirement account custodian for a rollover transaction. The custodian will handle the check.

Why Do You Need to Endorse Checks?

When you get paid with a check, that payment is made to you. You're the only person who can legally collect money from the check writer's account. However, the easiest way to turn that check into cash (or money you can spend from your checking account) is to hand it over to your bank and let them deal with it.

By endorsing a check, you authorize the bank to collect payment. The bank has the right to act on your behalf and negotiate the check.

Again, you can deposit a check without endorsing it—assuming the check is small enough, you deposit it into an account that matches the payee name, and it's not from an insurance company or other organization that requires endorsement. Banks and credit unions regularly accept unendorsed checks and assume that no problems will arise.

That said, if it's essential that you get paid quickly, it is safest to endorse checks properly and thoroughly. Even if your bank allows you to deposit a check, that check could come back in a week or two, and the bank would remove those funds from your account until everything gets cleared up.

No matter what method you use to endorse checks, wait as long as you can before signing a check. It's best to sign while you're at the bank or you’re in the process of making a mobile deposit. If you endorse checks and then they get lost, it's easier for somebody else to cash the check or try and deposit the check in their account.

Mobile deposit endorsements: If you deposit checks using your mobile device, follow instructions on your bank’s app. The bank may request that your endorsement indicates that that you’re making a mobile deposit. In some cases, you’ll get away with ignoring those instructions, but it’s best to honor the request if a payment is important.

Now that you know what it means to endorse, figure out the best way to deposit checks. With newer ATMs and most mobile devices, you can often skip the teller line. You may also be able to eliminate paper checks altogether by getting paid electronically.

Article Sources

  1. Huntington Bank. "How to Endorse a Check: What It Means to Endorse a Check," Accessed Dec. 2, 2019.

  2. Huntington Bank. "How to Sign/Endorse a Check Over to Someone Else," Accessed Dec. 2, 2019.

  3. Members 1st Credit Union. "New Remote Check Deposit Endorsement Requirements," Accessed Dec. 2, 2019.