How to Email a Resume

Tips for Emailing a Resume to an Employer

Follow the employer's instructions when emailing a resume.. Jetta Productions/Iconica/Getty Images

When you're sending an email resume, it's important to follow the employer's instructions on how to submit your cover letter and resume. The job posting should give you detailed information on how you are expected to apply. If it's by email, you may be advised as to what format to use for your resume, what to include in the Subject line of the email message, and when the employer needs to receive it.

Tips for Emailing a Resume to an Employer

Choose a Resume File Format

The employer may want your resume attached to the email message and sent in a specific format, typically as a Microsoft Word document or a PDF.

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message.

Save Your Resume Document

If the job posting asks you to send an attachment, send your resume as a PDF or a Word document. If you have word processing software other than Microsoft Word save your resume as a Word (.doc or .docx) document. File, Save As, should be an option in your program.

To save your document as a PDF, depending on your word processing software you may be able to File, Print to Adobe PDF. If not, there are free programs you can use to convert a file to a PDF.

Here are tips for choosing a file name for your resume

Some employers do not accept attachments. In these cases, paste your resume into your email message as plain text. Use a simple font and remove the fancy formatting. Don't use HTML. You don't know what email client the employer is using, so, simple is best because the employer may not see a formatted message the same way you do.

The Subject Line of Your Email Message
Make sure you list the position you are applying for in the Subject Line of your email address, so the employer is clear as to what job you are applying for.

Include Your Signature
Include a signature with your contact information, so it's easy for the hiring manager to get in touch with you.

Send a Test Email Message
Attach your resume, then send the message to yourself first to test that the formatting works. Open the attachment so you are sure you attached the right file in the right format and it opens correctly. If everything looks good, resend to the employer.

Double Check Your Email Message
Make sure you spell check and check your grammar and capitalization. They are just as important in email messages as in paper correspondence.

Email Resume and Cover Letter Examples

Sample Email With Resume Included
Sample email cover letter with resume included in the body of the email message.

Sample Email Message With Attached Resume
Sample email cover letter to use when you are sending your resume as an email attachment.

Email Cover Letter Template
Template to use when creating an email cover letter.

Sample Email Cover Letter Message
Sample cover letter email message to use to apply for a job.

Formatted Email Cover Example
Full size formatted email cover letter message example.

Email Inquiry Letter
Email cover letter sample inquiring about possible job openings.

Email Cover Letter - Part-Time Job
Email cover letter sample applying for a part-time job.

Email Cover Letter - Summer
Email cover letter sample applying for a summer job.

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