General Thank You Letter Sample

Customize this general thank you letter for any business need

Woman writing letter
Getty Images/Olivier Truan Photography

Thank you letters are essential in the business world, and we’ve provided you with a general template to get you started. Use a thank you letter (via email or snail mail) to express gratitude to the people who have helped you, whether a former boss has provided you a reference or a potential new boss has just interviewed you for a position. It is important to take the time to thank everyone who helps with your career or job search.

Don’t delay in sending your thanks, especially after a job interview. Jessica Liebman, the managing editor of Business Insider, says if she doesn’t receive a thank you letter from a job candidate she's just interviewed, she assumes the candidate doesn’t want the job—or the person is so disorganized he can’t get his act together to follow up. Either way, not sending a thank you letter after an interview can kill your chances of getting hired.

Email vs. Paper

How you send your thank you letter depends on many factors. Email is pretty much the standard for business communication these days. If a prompt follow-up is essential—for example, expressing your gratitude for the opportunity of a job interview—email is the way to go, and it guarantees going straight to the person it’s intended for. You don’t want your letter getting lost in the shuffle of the corporate mail room. Emailing also provides an easy way for the recipient to respond to you.

Print can be in the form of an informal, handwritten note or a formal, typed letter on letterhead or good-quality resume paper. How you write the letter should show your understanding of the company and person you are thanking. Some people really appreciate the time and extra effort a paper letter requires.

Sample General Thank You Letter

A print letter will have your contact information as well as that of your recipient at the top of the page. When sending an email letter, however, there is no need to include your return address or your contact's address. List your contact information in your signature.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear First Name, (or Mr./Ms. Last Name if you don't know them well)

Thank you for all the help you have given me with my job search.

I especially appreciate the information and advice you have provided, and the contacts you have shared with me. Your assistance has been invaluable to me during this process.

Again, thank you so much. I greatly appreciate your generosity.

Best Regards,

Your Name

Check out the following examples for writing thank you letters in a variety of business situations.

Writing Thank You Letters
How to write a thank you letter including whom to thank, what to write and when to write an employment-related thank you letter.

Job Interview Thank You Letter Tips
Group interview letters, timing, proofing, and more employment thank you letter suggestions.

More Sample Thank You Letters
Thank you for job interview, internship thank you letter, thanks for the informational interview, thanks for help, and a variety of additional interview thank you letter samples.