General Thank You Letter Sample

Woman writing letter
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Thank you letters, graciously and sincerely written, are essential in the business world, and we’ve provided you with a general template below to get you started. Use a thank you letter (via email or snail mail) to express gratitude to the people who have helped you professionally.

Whether a former boss has provided you a reference, a business contact has recommended you to their employer, a colleague has helped you with a project, or a potential new boss has just interviewed you for a position, it is important to take the time to thank everyone who helps with your career or job search.

Don’t delay in sending your thanks, especially after a job interview. Not sending a thank you letter after an interview can hurt your chances of getting hired. Failure to send a thank you note will also mean that you’ve lost a golden opportunity to build upon the positive impression you have made in your interview, since thank you letters also serve to remind interviewers of your qualifications and help keep you “top of mind” as they make their final hiring decision.

Email vs. Paper Thank Yous

How you send your thank you letter depends on many factors. Email is pretty much the standard for business communication these days. If a prompt follow-up is essential - for example, in order to express your gratitude for the opportunity of a job interview before the hiring committee makes its decision - email is the way to go, and it guarantees that your thank you message will go straight to the person it’s intended for.

You don’t want your letter getting lost in the shuffle of the corporate mail room. Emailing also provides an easy way for the recipient to respond back to you.

Traditional “print” thank you letters can take the form of an informal, handwritten note or a formal, typed letter on letterhead or good-quality resume paper.

How you write the letter should show your understanding of the company and person you are thanking. Perhaps because email communication has become so ubiquitous, some people still really appreciate the time and extra effort a paper letter requires.

If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

Sample General Thank You Letter (Snail Mail)

A print letter, sent by snail mail, will have your contact information as well as that of your recipient at the top of the page:  

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear First Name, (or Mr./Ms. Last Name if you don't know them well)

Thank you for all the help you have given me with my job search.

I especially appreciate the information and advice you have provided, and the contacts you have shared with me. Your assistance has been invaluable to me during this process.

Again, thank you so much. I greatly appreciate your generosity.

Best Regards,

[handwritten signature]

Your Name

Sample General Thank You Letter (Email)

When sending an email letter, as opposed to a traditional mailed one, there is no need to include your return address or your contact's address at the beginning of the message.

Simply list your contact information in your signature.

Subject: Thank You 

Date

Dear First Name, (or Mr./Ms. Last Name if you don't know them well)

I would like to thank you for the invaluable support you provided to me during my recent career search. 

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search. I’m happy to report that I have just accepted a new position with Company ABC!

Again, thank you so very much. I greatly appreciate your generosity.

Best Regards,

Your Name
Your Address
Your Email Address

More Examples: Sample Thank You Notes and Email Messages

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