7 Free Wedding Guest List Templates

Templates for Creating and Tracking Your Guest List

A wedding guest list template will help you easily keep track of everyone you plan on inviting to your wedding. Not only will it help you keep organized, it's also a place where you can make sure that no invitation or thank you note has gone forgotten.

These wedding guest list templates can be as simple or as detailed as you like. You'll need to enter basic information such as names and addresses but from there you enter everything under the sun from how many children are in the party to dietary restrictions.

All the wedding guest list templates are free and can be used with free spreadsheet programs or free word processors, making them useful even if you don't have Microsoft Excel or Microsoft Word.

You can find more wedding freebies and free wedding templates to help you create your own wedding invitations, favor boxes, save the date cards, programs, checklists, and websites.

The Knot's Wedding Guest List Manager

A description of The Knot's guest list manager
The Knot

The Knot has a wedding guest list template that's full of features. After you've entered your guests you can then filter by groups, keep track of RSVPs, create address labels, and even use it to write your ​thank you notes.

You'll need to become a member of The Knot to use their wedding guest list template but it's completely free and only takes a few minutes to join. More

Free Wedding Guest List Template from FPPT

A wedding guest list template in Excel

This free wedding guest list template from FPPT is not only functional, it's also really pretty to look at.

Use the spreadsheet fields to enter the guest name, address, phone number, email, whether they're invited by the groom or the bride, the relation (friend or family), number in the invited party, and whether the invitation has been sent and the RSPV has been received.

Enter your wedding date and you'll be able to see how many days until your wedding. The template also calculates how many are attending, not attending, and how many parties haven't RSVP's yet.

The RSVP summary sheet gives you a quick breakdown of how many are attending or declined the invitation broken down by bride and groom guests. More

Wedding Guest List Tracker from Botanical Paperworks

A computer with a wedding guest list tracker open
Botanical Paperworks

Use the fields in the free Excel template wedding guest list tracker from Botanical Paperworks to enter the names, addresses, and phone numbers of the guests.

When your guest list is complete you can then use this free template to keep track of the sent invitations, replies received, the number of guests invited and attending, and those who are not attending.

As an extra bonus, the spreadsheet automatically tallies the days until your wedding, how many guests are invited, how many guests have confirmed that they are attending, and how many people you are still awaiting replies on. More

Wedding Guest List Spreadsheet Template from Ashlyn Writes

A photo of a tablet with a wedding guest list open
Ashlen Writes

Ashlyn Writes has created this free wedding guest list template that can be opened in Microsoft Excel or Google Docs.

This is a complete guest list for all wedding events, each with a separate sheet so you can enter all the bride's guests, groom's guests, and also the guests for any other wedding events like the bridal shower and rehearsal dinner.

Use the headings to enter names, mailing addresses, whether the invitation has been sent or not, gifts received, and thank you's sent.  More

Style Me Pretty's Free Wedding Guest List Template

A wedding guest list template open in Google Docs
Style Me Pretty

Style Me Pretty's free wedding guest list template can be opened with the free Google Docs or Microsoft Excel where you can enter your guest's information, save it, and print it out if you'd like.

The columns in this free wedding guest list template include first name, last name, address, email address, dietary restrictions, sent save the date, sent invitation, number of invited guest, number attending, children, rehearsal invited and attending, table number, visiting from out of town, gift description, and notes.

You'll also find some helpful tips in the template to help you complete your list and make sometimes tough decisions on who to invite. More

Free Wedding Guest List Template at Document Template

Picture of a free wedding guest list at Document Templates
Doc Templates

The free wedding template from Document Templates is really easy to use and has a very simple design.

Changing the date is a breeze because it lets you select the date from a calendar, after which the date is displayed with a fancy text on the top right.

This wedding template lets you fill out a guest's address, relationship, seating arrangement, food choice, and gifts received. There's also sections called Invited to Wedding?, Accepted/Declined, and Thank You Card Sent?. More

Dotxes' Free Wedding Guest List Template

Screenshot of a free wedding guest list template from Dotxes

Another free wedding guest template can be downloaded from Dotxes. Included in this template are columns for a name, relation, phone, email, diet restrictions, RSVP, and gift description.

Like the others from this list, Dotxes' template lets you customize the template if it's not exactly how you'd like it, such as editing the heading and column text and color as well as the image.

To download this template, you must first add it to your cart and then checkout as if you were purchasing it (it's still free). This means you'll have to include your name and email address so the download link can be sent to over email in the purchase receipt. More