Formal Resignation Letter Sample

Use This Letter to Provide Formal Notice That You're Resigning

Provide your employer with formal notification that you are resigning.. Copyright Cultura/Twinpix / Rizer / Getty Images

When resigning from a position, it's a good idea to send a formal letter of resignation, as well as to inform your manager in person.

Use this formal resignation letter example when you are providing your employer with two weeks notice. The letter provides official notice that you are leaving your job, including the date you will end employment.

Formal Resignation Letter Sample

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 20XX.

Thank you for the support and the opportunities that you have provided me during the last two years. I have enjoyed my tenure with the company.

If I can be of any assistance during this transition, please let me know. I would be glad to help however I can.


Your Signature (hard copy letter)

Your Typed Name

Quick Tip

A written letter, whether emailed or mailed, is important to provide closure to your HR file. It also assures that all the appropriate supervisors and management have the information they need. Remember to be courteous and humble, no matter what the circumstances of your departure.

Sending an Email Resignation Message

If you’re emailing your letter, here's how to send your resignation email message including when to send it, what to include and how to format it.

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality.

Letters and other correspondence should be edited to fit your personal situation.

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