Formal Letter Closing Examples

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That is the best way to close a formal letter? When ending a formal letter, it's important to convey the appropriate amount of respect to the person receiving the letter. Your closing and signature should be as professional as the rest of your letter or email message.

What is a Complimentary Close?

A complimentary close, also known as a complimentary closing, is the term prior to your signature in an email message or formal letter.

A complimentary close shows your respect and appreciation for the person who is considering the request in your letter or email.

When writing or emailing a cover letter for a job or any type of business letter, it's appropriate to use a complimentary close.

Your complimentary close should be professional rather than casual. Skip using more casual sign-offs, such as "See you soon" or "XOXO", when writing formal letters so that your tone throughout your correspondence is consistently polite and business-like.

Formal Letter Closing Examples

The following options are all good ways to close a formal letter:

  • Best,
  • Best regards,
  • Best wishes,
  • My best,
  • Regards
  • Sincerely,
  • Sincerely yours,
  • Yours sincerely,
  • Respectfully,
  • Respectfully yours,
  • Thank you,
  • Yours respectfully,
  • Yours truly,
  • With appreciation,
  • With sincere appreciation,
  • With gratitude,
  • With sincere thanks,

How to Include Your Signature With the Closing

Always remember to follow up the close with a comma, as in the examples above.

On the next line, type your name. You can list your title below your name. It's also appropriate to list your contact information in your signature.

Email Message:


Tanisha Johnson
Sales Manager, ABC Industries

Printed Letter:

Best regards,

(written signature)

FirstName LastName
Email Address

How to Space the Closing

If you are sending a hard copy letter, leave four lines of space between the closing and your typed name for your signature.

If you're sending an email leave one space (see above) between the complimentary close and your signature.

More Guidelines for Writing a Formal Letter

From appropriate formatting to how to address the letter, find out tips and guidance for writing a formal business letter.

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