Sample Letter to Follow Up on a Job Application

Man reading over a letter
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It can be frustrating to send a job application and not hear back from the company. What can you do? You can either wait to hear back, or you can send a follow-up letter.

Read below for advice on how to write a follow-up letter, as well as a sample follow-up letter for a job application, and a template showing the format to use to write your own letters.

Advice on Writing a Follow-Up Letter

When sending a follow-up letter, remember that you are still trying to impress the employer.

Below are some tips on writing a polite and professional follow-up letter to a job application.

Send it promptly. Wait a week or two after sending your job application. If you don’t hear back by then, consider sending a letter. Keep in mind that it will take a couple days for the letter to get to the company. If you are in a rush, consider following up in a different way. You can send an email, make a phone call, or even visit the office in person. If you have a bit more time, you can send a letter.

Be polite. Avoid accusing the employer of forgetting your application or ignoring you. Assume the best – that they are simply very busy and have not yet had time to read your application or respond to you. Be extremely polite throughout the letter.

Keep it short. The employer is likely very busy and has many applications to read through. Therefore, don’t add to his or her workload with a very long letter.

Get right to the point, explaining who you are and why you are writing.

Reinforce your skills (briefly). While your letter should be short, you should briefly reiterate one or two things that make you stand out as a job candidate. Emphasize why you are right for the job, and/or the company.

Edit, edit, edit. This letter is a chance for you to make a first (or second) impression on the employer.

Make sure it is professional and polished. Read through the letter carefully before sending it. Also, make sure your letter is in proper business letter format.

Follow up again. If another week or so passes after sending your letter and you still haven’t heard back, you can send another. At that point, you might also follow up in a different way, such as a phone call or email.

Sample Follow-Up Letter to a Job Application

Use the sample letter below as a template for your own letter. Be sure to personalize the letter to fit the particular job and company.

Mr. George Wyatt
XYZ Company
87 Delaware Road
Hatfield, CA 08065


Dear Mr. Wyatt,

I submitted a letter of application and a resume earlier this month for the programmer position advertised in the Times Union. To date, I have not heard from your office. I would like to confirm receipt of my application and reiterate my interest in the job.

I am very interested in working at XYZ Company and I believe my skills and experience would be an ideal match for this position. In particular, my five years as an award-winning programmer at ABC Company make me a strong fit for this position and company.

Please let me know if you need any further materials from me.

I can be reached at (555) 555-5555 or I look forward to hearing from you.

Thank you for your consideration.


Signature (hard copy letter)

Jane Doe

Follow Up Letter Template

This template shows the format to use when writing your letter. Edit it to fit your personal circumstances.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

Use the first paragraph to thank the interviewer for taking the time to meet with you. Mention your interest in the job and how enthusiastic you are about it.

The second paragraph of your follow-up letter should include the reasons why you are an excellent candidate for the job. List specific skills that relate to the job you interviewed for. The more detailed you are, the more the interviewer will know about your qualifications.

The third paragraph (optional) can be used to mention anything that you didn't bring up at the interview that you'd like the employer to know. This gives you another chance to make a good impression, especially if you remembered something you should have said after the interview.

In your closing paragraph, reiterate your appreciation for being considered for the job and let the interviewer know you are looking forward to hearing from him or her soon.

Your Signature (for hard copy letter)

Sample Cover Letters
Cover letter samples to send with your resume when applying for a job.

How to Follow Up