Follow Up Letter and Email Samples

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One of the most important things you should do when job searching is to follow through and follow up on the jobs you apply for. Whether it's after a job interview or when you haven't heard back on a job, prompt, polite, and personal follow-up notes and email messages will always make a good impression, and help you get noticed.

Why It's Important to Follow Up

A follow-up note or email message accomplishes a lot of functions: first, a thank you note sent after an interview or phone call shows good manners.

Sending a note after a point of contact is an opportunity for you to mention anything you forgot to say during the call or meeting, and give a quick review of why you're a good fit for the position.

But it's not only after a conversation that you can send a follow-up letter. You can also send one to check on the status of an application — doing so demonstrates your interest in the position, as well as your ability to take initiative. This could help get your resume or application a second look if it was passed over for some reason. As well, you may want to send a follow-up note if some time has gone by after your interview, and you haven't heard from the recruiter, a hiring manager, or person you interviewed with.

Timing Is Important

Timing plays a big role in follow-up notes. Thank you notes following an interview or phone screen should ideally be sent within 24 hours of the contact. If you don't hear back after a few days or a week, you may want to follow up and send a short and polite email asking if there is an update on the hiring process.

Note: This is where it can be helpful if you asked during the interview about the timeline for hiring. (If the company interviewed you in March, but said they would not have a decision until mid-April, hold off on sending your note until then.)

Here is more information about how to follow up after a job interview.

If you are following up on an application or resume that you submitted, give it a week or two before sending your letter. Here is more information on how to follow up after applying for a job.

What to Include in Your Follow-Up Letter

The most important thing, of course, is to say thank you in your note, whether that's appreciation for an interviewer's time or for a hiring manager looking into the status of your application. But there's really much more you can do, depending on the occasion for your note. Here are some other details to include:

A Reminder of Who You Are

 It's quite possible that your interviewer spoke to dozens of people. Or, perhaps your emailed resume is one of hundreds a recruiter received. Provide a few details to give the person you're emailing context. You can say things like "We spoke last Wednesday about the marketing coordinator role" or "I submitted my application for the sales position earlier this month." 

Why You're a Good Candidate

Give a quick summary of why you'd benefit the company, and what you'd bring to the position. 

Details You Forgot Initially

Did you forget to include an important point in your original application? Flop while answering a question on your phone screen?

A follow-up note is a good place to fix those problems.