Employment-Related Email Message Examples

Email Message Examples, Templates, and Formatting Advice

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When you are sending employment-related email messages, it's really important to get it right. If you don't, your message probably won't be opened let alone read. Review these tips for writing email messages for employment purposes, and examples of many different types of messages.

Keep it Concise and Professional

Getting it right means keeping it professional. Even though you may be used to sending casual communications when it's related to work your correspondence needs to be as well-written, properly formatted, and professional as any other formal business communications.

It's also important to keep your email messages short. A study from EmailLabs reports that the average time an email message is open is for 15 - 20 seconds. That's not long. In that time period, the average person reads 50 words. Keep your email messages as concise and as brief as possible, and focus on grabbing the reader's attention in that short amount of time.

The subject of the message needs to entice the reader to open your message. Your first paragraph needs to be compelling enough for the reader to continue. The second and third (if you have one) paragraphs need to make your point. Beyond that mostly likely won't get read.

Don't stop after you've written your message. Take the time to end it professionally. Here's how to close your letter, then add your signature, and carefully proofread your message before you click send.

What to Include in an Employment-Related Email Message

Your email messages should include:

  • Subject line describing why you're writing
  • Greeting
  • Short letter (2 - 3 paragraphs at most)
  • Closing
  • Signature with your contact information

What Not to Include 

When you are writing to apply for a job or for other employment-related matters there are some things your message shouldn't include:

  • Emoticons
  • Typos and grammatical errors
  • Extraneous information
  • Fancy fonts or formatting
  • Colored fonts
  • Images
  • Quotations in your signature
  • Slang or abbreviations

More: How to Write and Send Professional Email Messages

Review Message Samples

Review these email message examples, including email subject lines, signatures, email cover letters, networking letters, thank you letters, farewell messages, resignation letters, and other sample email messages, templates and formatting advice, so you're sure to send the right message.

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