Employee Resignation Letter With Advance Notice

Man signing a letter
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When resigning from a job, it is important to give the employer advance notice when possible. Two weeks is the accepted standard, but your company may recommend more or less- you should check your employee handbook or with the Human Resources department to make sure you are in compliance with company policy. While you should discuss your plans with your supervisor in person, you will also need to send a resignation letter with advance notice when you decide to leave your job.

Sometimes, circumstances don’t allow for you to speak with your boss personally to tender your resignation . In that case, you may need to resign via email, but you should still strive to give enough advance notice to make sure that a replacement can be hired and that your workload is covered.

Resignation Letter With Advance Notice Tips

  • Speak with your employer first. If at all possible, tell your boss in person that you will be leaving the company. Then, follow up with an official business letter. Send a copy of the letter to your employer and to Human Resources.
  • Give two weeks notice. If possible, give your employer the standard two weeks notice when you are going to quit. Even more time than two weeks can be better, depending on the circumstances. If two weeks is not possible, give as much notice as you can. This will help you maintain a good relationship with your former employer.
  • State the date. In the letter, include the date you plan to leave the company. This will give your employer a clear sense of your timeline, and allow for hiring your replacement.
  • Don’t go into details. You do not need to give details on why you are leaving, or what you will be doing next. You should keep your letter brief.
  • Express gratitude. This is a good opportunity to express your gratitude for the years you have worked at the company. However, even if you are very unhappy with the circumstances surrounding your resignation, do not complain or say anything negative in your letter. You want to maintain a good relationship with the employer, especially since you might have to ask him or her for a letter of reference in the future.
    • Offer assistance. Since you are giving the employer advance notice, you might offer to help the company with the transition in the coming weeks.
    • Ask any questions. This is also an opportunity to ask any questions about compensation or benefits, such as where or when you will receive your last paycheck. You should send the letter to both your employer and to the Human Resources office. Human Resources will be able to answer these kinds of questions.
    • Provide contact information. Include a non-company email address or other form of contact information, so that your employer can get in touch with you. This is especially important if you are leaving right away.
    • Follow business letter format. Use standard business letter format when writing your letter. If time is of the essence, you might consider sending your letter via email.

    Employee Resignation Letter Example With Advance Notice

    This employee resignation letter example provides advance notice to the company that you are resigning.

    If you opt to send it as an email message, the Subject Line should read: Joe Smythe - Resignation. In an email, you would leave the contact information and the date off of the heading, and include your info with your signature.

    Joe Smythe
    Address
    City, State, Zip
    Phone Number

    Email

    Date

    Frank Short
    Director
    Goldco, Inc.
    Address
    City, State, Zip

    Dear Frank,

    I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time in your employ. I appreciate the opportunity to have worked with such a great group of people.

    Please feel free to contact me with any questions about the projects I have been working on. In the coming weeks before March 1, I am happy to help in any way with the transition process.

    Thank you for your understanding of my decision to leave the company, and all your support over the years. I wish you all the best for your continued success.

    Respectfully,

    Handwritten Signature (hard copy letter)

    Joe Smythe

    More About Resigning: How to Quit a Job via Email | How to Quit a Job | Resignation Letter Samples | Resignation Do's and Don'ts