Employee Resignation Letter With Advance Notice

Man signing a letter
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When resigning from a job, it is important to give the employer as much notice as possible. It is also a good idea to send a formal business letter, so that your resignation is officially on file.

Below is an example of a resignation letter with advance notice, as well as advice for writing your own letter.

Resignation Letter With Advance Notice Tips

Here are some tips for how to write a letter resigning from your job.

  • Speak with your employer first. If possible, tell your boss in person that you will be leaving the company. Then, follow up with an official business letter. Send a copy of the letter to your employer and to Human Resources.
  • Give two weeks notice. If possible, give your employer the standard two weeks notice when you are going to quit. Even more time than two weeks is better. If a two-week notice is not possible, give the employer as much notice as possible. This will help you maintain a good relationship with your former employer.
  • State the date. In the letter, include the date you plan to leave the company. This will give your employer a clear sense of your timeline.
  • Don’t go into details. You do not need to give details on why you are leaving, or what you will be doing next. You want to keep your letter brief.
  • Express gratitude. This is a good opportunity to express your gratitude for the years you have worked at the company. However, if you are very unhappy with the company, do not complain or say anything negative in your letter. You want to maintain a good relationship with the employer, especially since you might have to ask him or her for a letter of reference in the future.
  • Offer assistance. Since you are giving the employer advance notice, you might offer to help the company with the transition in the coming weeks. You might offer to train a new employee, for example.
  • Ask any questions. This is also an opportunity to ask any questions about compensation or benefits, such as where or when you will receive your last paycheck. You should send the letter to both your employer and to the Human Resources office. Human Resources will be able to answer these kinds of questions.
  • Provide contact information. Include any non-company email address or other form of contact information that you want to include, so that your employer can get in touch with you. This is especially important if you are leaving right away.
  • Follow business letter format. Use the official business letter format when writing your letter. If time is of the essence, you might consider sending a resignation email instead of a letter.

Employee Resignation Letter Example With Advance Notice

This employee resignation letter example provides advance notice to the company that you are resigning. If you opt to send it as an email message, the Subject Line says: Joe Smythe - Resignation.

Joe Smythe
Address
City, State, Zip

Frank Short
Director
Goldco, Inc.
Address
City, State, Zip

Date

Dear Frank,

I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time in your employ.

Thank you for your understanding of my decision to leave the company, and all your support over the years. I wish you all the best for your continued success.

Please feel free to contact me with any questions about the projects I have been working on. In the coming weeks before March 1, I am happy to help in any way with the transition process.

Respectfully,

Handwritten Signature (hard copy letter)

Joe Smythe

Read More: How to Quit a Job via Email

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