Email Subject Lines for Resumes and Job Applications

What to Include In Your Email Subject Line

Epoxydude/Getty Images

Much of your job search and networking correspondence and communication is conducted via email in our day and age. Our email boxes are always full, and many times whether an email gets opened depends entirely on its subject line.

Why the Subject Line is Important

If you leave it blank, your email may likely end up being discarded as spam or just deleted. Since the subject line is the first thing the hiring manager will see, it’s your first opportunity to make an impression and to get your resume read.

Because emails can contain viruses, as well as irrelevant information, busy people rarely open all their email, and the decision is made based mainly on the subject line and the sender. When you send a job search, networking, or other business email, the recipient may not know you or be familiar with your name.

Keep it Professional

You need to make sure that your subject line will be of interest and considered relevant in order to get your email read. Also, make sure that your email address is appropriately professional- could make the hiring manager wonder how serious a contribution you will make to their company.

What to Include in the Email Subject Line

Mention the job. In an email applying for a job use the job title as the subject line, so the employer knows what position you are interested in. There may be multiple positions the hiring manager is seeking to fill, and it will be helpful for him or her to see at a glance which job you are applying for.


List the job title. Mentioning the job title is also helpful in case there is an automated filter which categorizes the hiring manager’s email. You will be sure that your application is placed in the appropriate folder to be seen in a timely manner. You can include your name as well, or “referred by” if someone recommended that you apply.

In your follow up correspondence, “Thank You” can precede the title of the job.

Note why you are writing. When you are networking, state what you are interested in, or why you are contacting the person, in your subject line. You might be asking for information, or requesting a meeting, advice or referral.

If someone recommended the contact, definitely include their name. Networking emails can be the most difficult to get noticed, because the person isn’t seeking to solve a specific problem or fill a position. Your subject line is your opportunity to grab their attention and make them want to know more about you.

Keep it short and specific. The more specific you can make your subject line, the easier it will be for the recipient to categorize your email quickly, and respond appropriately. Be as succinct as possible though, as lengthy subject lines may be cut-off, and lose the most important information.

Many people check their email on mobile devices which display only 25 - 30 characters of the subject line.

You’ll have much more space if they are reading on a computer, and when they open the email they will see the whole subject. Use the first few words to get to the point, and leave the extra information like your credentials and experience for the end.

Email Subject Line Examples

  • Administrative Assistant Job - Your Name
  • Job Inquiry - Your Name
  • Managing Director Position
  • Job Posting #321: District Sales Manager
  • Communications Director Position - Your Name
  • Application for Sales Associate
  • Inquiry - Your Name
  • Social Media Expert Seeking New Opportunity
  • Marketing Director Looking for Next Role- 10 years experience
  • Research Assistant Resume
  • Referral - Your Name
  • Referred by FirstName LastName
  • Informational Interview Request-XYZ College Student
  • Thank You - Job Title Interview
  • Meeting Follow Up - Subject of Meeting
  • Meeting Request - Your Name

Read More: How to Apply for a Job via Email | How to Send an Email Cover Letter | Email Cover Letter Examples

Job Search Email Etiquette
Job search email etiquette including what to write in your job search emails, how to format your email, how to make sure your email message is read, and sample job search email messages.

Continue Reading...