Email Message Closing Examples

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When you are sending an employment or business-related email message, it's important to close your letter in a professional manner, just as you would a regular business letter.

Here are some sample email message closings, as well as some advice on which closing to choose and how to format your closing.

Advice for Choosing an Email Closing

There are a few things you should keep in mind when choosing an email closing:

  • Include a closing. Some people think they can simply leave a closing out of an email. However, this is extremely unprofessional; always include a closing.
  • Consider your relationship with the recipient. You should stick to professional email closings when speaking with anyone related to your job search. However, if you are close friends with the person, you can consider a semi-professional closing, such as “cheers,” or “yours truly.” If you are in any doubt, always lean towards a more professional closing.
  • Avoid unprofessional closings. Even if you are friends, avoid any unprofessional closings in a business email, including “See ya later,” “XOXO,” or any other informal messages.
  • Use your full name. Avoid using just your first name or any nicknames, unless you are corresponding with a close friend. Include your full name so there is no confusion over who you are.

What to Include in an Email Closing

There are multiple parts to an email closing:

  • Closing remark – Use a professional email closing, unless you are sending an email to a close friend or colleague. In that case, you can consider using a semi-professional closing remark. See below for examples of both.
  • Digital signature – If you have a digital signature, include it below the closing remark.
  • Full name – Be sure to include your full (first and last) name, unless you are emailing with a very close friend. Even then, you might want to use your full name, just to avoid any confusion.
  • Title and Company – Include your current job title and company, especially if you are corresponding with someone outside of the company.
  • Contact information – It is always useful to include any contact information at the end of an email sendoff. You can include your phone number and even your address. You might even include your email address, even though the recipient will already know it.

Professional Email Message Closing Examples

Below are some of the most common professional email closings.

  • Best,
  • Best regards,
  • Best wishes,
  • Fond regards,
  • Kind regards,
  • Regards,
  • Sincerely,
  • Sincerely yours,
  • Thank you,
  • With appreciation,
  • With gratitude,
  • Yours sincerely,
  • Yours truly,

Semi-Professional Email Closings

These are email closings that would be appropriate if you were sending a work-related email to a close friend or colleague.

Again, if you are unsure whether or not you are close enough to the recipient to send a semi-professional email closing, stick to a professional email closing.

  • Cheers,
  • Faithfully,
  • Many thanks,
  • Warmly,
  • Yours truly,

How to Format an Email Closing

It is important not only to have all the parts to an email closing, but to format them in the right way. First, you want to make sure you include a comma after your closing remark. After this, you want to include a space. If you have a digital signature, you can include that in the space. If you don’t have a digital signature, leave the space blank.

After the space, include your typed (full) name. Beneath this, include your title and company, and any contact information you wish to include. See the template below:

Closing remark,

[Digital signature if you have one]

Full name [typed]
Title and company
Phone number
Email address

Sample Closings

Best,

[Digital Signature]

William Williamson
Assistant Director, XYZ Marketing
555-555-5555
wwilliamson@email.com

*

Regards,

Maria Galvez
Consultant, ABC Consulting Firm
555-555-5555/mgalvez@email.com

*

Sincerely yours,

Janet Jamison
Lead Teacher, ABC Charter School
555-555-5555
jjamison@email.com

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