Email Cover Letter Template

Crafting the Subject Line and Text

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Use this email cover letter template as a guideline to create customized cover letters for potential employers. Then review a formatted email cover letter example, cover letter samples, and email message examples to get ideas on writing your own cover letter.

Email Cover Letter Template

Subject Line: Job Title - Your Name
List the job you are applying for in the Subject Line of your email message so the employer is clear as to what job you are interested in.

If the employer asks for the subject line to delineate specific information, follow those directions exactly or your email may be automatically discarded.

It's critical to write to a specific person rather than falling back on Dear Sir/Madam which looks lackadaisical, as though you didn't make an effort (and that doesn't reflect well on how much effort you'll put in on the job!). Do your research to determine the proper contact name.

Body of Email Cover Letter
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up.

First Paragraph
The first paragraph states why you are writing. Mention the position you are applying for and include the name of contact, if you have one. This is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.

Convince the reader that he should grant the interview or appointment you're requesting. Be clear and concise regarding your request. 

Middle Paragraphs
The second paragraph describes what you have to offer the employer. This is your hook where you highlight examples of the work performed and achieved results.

Draw on your key competencies from you resume, though don't copy it word for word. Bullet points in this paragraph are effective in drawing your reader's eye to your successes. Make strong connections between your abilities and their needs. Mention specifically how your skills and experience match the job you are applying for. Remember, you are highlighting your resume, not repeating it.

The third paragraph details your knowledge of the company. Show that you did you your research and understand something about the business and the ways in which you can contribute to its mission.

This is your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call. Mention that your resume is attached if that's the case, and conclude by thanking the employer for considering you for the position. Include details on how you will follow-up.

Include your name, full address, phone number, email address, and LinkedIn Profile URL, if you have one.

Related Articles: Tips for Using a Cover Letter Template | Sample Cover Letters

More Sample Cover Letters
Cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted and email cover letters.