Email Cover Letter Sample

Isolated Envelope with Arroba and Arrow
porcorex / Getty Images

Writing a hard copy cover letter is becoming less of the norm these days.  Most job listings are posted online and applying is often done “electronically” via email or through the company's website.  When asked to submit your resume attached to an email, the email acts as your cover letter. 

See below for an example of an email cover letter, and tips for how to write it and what to include your message.

Tips for Composing an Email Cover Letter

Here are some tips on how to compose a quality email cover letter.

Use a Professional Email Address 
First, before you start drafting your letter, make sure your email address is professional.  Remember, this will be your first impression.  If you are using an informal address that you created years ago like funnygal@oldemail.com or crazymike@oldemail.com, it may be a good idea to open a new account specifically for communication between you and the hiring company. Get a new professional address that includes your name in some way; you may have to get creative.

State Your Name and the Job in the Subject 
In the subject line of the email, clearly state the position you are applying for and also include your name. Here's what to include in the subject line of your message.

Start With a Greeting
If possible, greet a particular person in your letter.  Figuring out the recipient may be as easy as reading the name on the email address in which you are sending your resume.

  If it isn’t that obvious, a phone call to the company may work, or you can use a greeting like “Dear Hiring Manager.” 

What to Include in the Email Message
Start your letter by expressing your interest in the job opening and mention the job title by name.  Follow this with some of your previous experience that would show them you are qualified for the position.

  Do not be afraid to brag a little bit about your accomplishments; this is the time to “sell” yourself to them. 

A benefit to sending your resume and cover letter by email is the ability to attach URLs within the body of your message.  If you are applying for a technology driven position like a web designer, freelance writer or software developer, you can insert links to work you have done in the past.  Nothing shows what a good fit you will be for the job like real life examples of what you can do.

Close With a Thank You
Finally, close your email cover letter with a thank you and express your readiness to meet them in person for an interview.

Sample Email Cover Letter With Resume Attached

Subject Line of Email Message: Communications Director Position - Your Name

Email Message:

Dear Hiring Manager,

I read your job posting for a Communications Director with interest.

In my position as Communications Director for XYZ Company, I wrote articles for the company website, managed guest author submissions, and wrote and sent a weekly email newsletter to subscribers.

While Assistant Communications Director for Assemblyperson Susan Smith, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

I also have extensive experience writing on a freelance basis on labor issues, which, I believe, would be an ideal match for this position. Articles are available for your review at:

URL
URL
URL

Additional writing samples and my resume are attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Your Name
Address
Email
URL
Phone

How to Send a Cover Letter

Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send as a PDF or Word document.

More Sample Cover Letters
Cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted and email cover letters.

Job Search Email Etiquette
Job search email etiquette including what to write in your job search emails, how to format your email, how to make sure your email message is read, and sample job search email messages.

Continue Reading...