Email Cover Letter Examples and Formats

Young woman sitting at desk, using laptop
Getty Images/Cultura RM Exclusive/Stefano Gilera

An email cover letter includes all the essential elements of a hard copy cover letter. Follow the employer's instructions, whether than includes sending your cover letter in the body of the email or as an attachment, adding a specific subject line, and whether a Word document or PDF is preferred for your resume.

Email Cover Letter Details

Cover Letter Salutation
Getting a name to address your letter is important.

Do your research to avoid the generic "To Whom It May Concern" or "Dear Sir or Madam" which looks unprofessional and like you didn't make an effort.

Cover Letter Body
The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. This section of your cover letter includes:

  • First paragraph - Why you are writing. This is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.
  • Second paragraph - What you have to offer the employer. This is your hook where you highlight examples of the work performed and achieved results. Draw on your key competencies from you resume, though don't copy it word for word. Bullet points in this paragraph are effective in drawing your reader's eye to your successes.
  • Third paragraph - Your knowledge of the company. Show that you did you your research and know something about the business and how you can contribute to its mission.
  • Fourth paragraph - Your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.

    Here are examples of email cover letters, along with tips on how to format your email messages so they get noticed by prospective employers.

    How to Format an Email Cover Letter

    Email Cover Letter Examples

    Cover Letter Articles and Advice

      Please Note: These samples are provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.