Cover Letter Spacing Guidelines

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Should you single space or double space a cover letter? How much spacing should there be between paragraphs? What about spaces between your closing and signature? How should an email cover letter be spaced? What else do you need to do to properly format a cover letter to send with a resume when applying for a job?

The format of a letter refers to the way the letter is arranged on the page. Format includes spacing, indentation, margins, and more.

When you're writing a cover letter, spacing is important regardless of what form your letter is in. An email cover letter needs to be as properly formatted as a typed cover letter.

Read below for cover letter spacing and general formatting guidelines for both typed letter and email cover letters. Two sample cover letters - one for a typed letter and one for an email letter - are included.

Cover Letter Spacing Guidelines

  • Leave a space between your address and the date.
  • Leave a space between the heading and the salutation.
  • Leave a space between each paragraph.
  • Single-space the paragraphs in your cover letter or email message.
  • Leave a space between the final paragraph and your closing.
  • Leave a space between the closing and your signature.
  • When you're sending a typed letter, include a handwritten signature, and a typed signature underneath it.
  • When you're sending an email message, leave a space after your signature, with contact information. If you have a formatted email signature, use this for your contact information.
  • Your cover letter should be one page or less.
  • Use a 10- or 12-point font that is easy to read like Times New Roman, Calibri, or Arial.
  • Align your cover letter to the left. In Microsoft Word, select your letter and click on Align, Text, Left.
  • Format an email cover letter just like a traditional letter with spaces in between each paragraph and your signature.

    How to Use Letter Samples and Templates

    Letter examples and templates help you with the layout of your letter. They also show you what elements you need to include, such as introductions and body paragraphs.

    Along with helping with your layout, letter samples and templates can help you see what kind of content you should include in your document, such as a brief explanation of a lay-off.

    You should use a template or example as a starting point for your own letter. However, you should always personalize and customize your cover letter, so it reflects your skills and abilities, and the jobs you are applying for.                                                                                                       

    Sample Cover Letters with Spacing

    Below are two cover letter samples, one for a typed cover letter and one for an email cover letter.

    Sample Mail Cover Letter Spacing

    Your Name
    Your Street Address
    Your City, State, Zip
    Your Phone Number
    Your Email Address

    Date

    Dear Hiring Manager:

    First Paragraph
    The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for.

    Middle Paragraphs: 
    The next paragraphs of your cover letter should describe what you have to offer the employer.

    Make strong connections between your abilities and their needs. Use several shorter paragraphs or bullets rather than one large block of text. Keep the paragraphs single spaced, but leave a space between each paragraph.

    Final Paragraph: 

    Conclude your cover letter by thanking the employer for considering you for the position.

    Sincerely,

    Signature (Handwritten)

    Signature (Typed)

    Sample Email Cover Message Spacing

    Subject: Your Name - Sample Position Application

    Dear Hiring Manager:

    First Paragraph
    The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for.

    Middle Paragraphs: 
    The next section of your cover letter should describe what you have to offer the employer. Provide details on your qualifications for the job. Keep the paragraphs single spaced, but leave a space between each paragraph.

    Final Paragraph: 
    Conclude your cover letter by thanking the hiring manager for considering you for the job.

    Best Regards,

    Your Name
    ____________

    FirstName LastName
    Email Address
    Phone
    Cell Phone
    LinkedIn Profile (Optional)

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