Congratulations Letter Example for a Promotion

congratulations card
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Did one of your co-workers or business associates recently receive a promotion? Consider sending a letter of congratulations to acknowledge and celebrate the good news. As well as being a lovely gesture that's certain to be appreciated, your letter of congratulations lets the recipient know that you care about his or her career and happiness. It's also a great way to keep in touch with people you may not see or interact with on a regular basis.

What to Include in a Promotion Congratulations Letter

Here are some things that you can include in your letter of congratulations:

  • Your positive feelings about the promotion: Of course, congratulations are the main reason you're writing the letter! Including your congratulations and best wishes is the most important thing to do in your note.
  • Where you saw the news: Particularly if you are getting in touch with someone after not having spoken in a while, it's nice to mention how you found out the good news. You can say things like, "I saw on LinkedIn that you were promoted to Marketing Manager," or "I was thrilled to see the good news in the latest company bulletin about your new job title," or "I met up with Tanisha Jones from sales, and she mentioned you'd just received a promotion."
  • Compliments: It's very common in a letter of congratulations to mention how well deserved the promotion is, and to include praise for work that you know the person has done.
  • Your Thanks: A note of congratulations is also a good opportunity to express thanks for any assistance a colleague has provided you in the past. If they have been a member of your department, think of examples of how they’ve helped you or contributed to your team so that they’ll know they will be missed.

    Your letter can be brief and straightforward—the most important thing to write is your good wishes and congratulations. You can send your letter either through email or mail; it adds a more personal touch if you take the time to handwrite your note on a purchased card or a nice piece of stationery.

    Use the congratulations letter examples below to help get started writing your own letter to the promoted colleague, customizing them to reflect your own relationship with the recipient.

    Promotion Congratulations Letters

    Personal Congratulations Letter Example for a Promotion (Formal, for letterhead or email)

    Your Name
    Title
    Organization
    Address
    City, State, Zip Code

    Date

    Name
    Title
    Organization
    Address
    City, State, Zip Code

    Dear Name,

    It was with great pleasure that I heard of your recent promotion to District Sales Manager through an update yesterday on LinkedIn.

    You are inheriting a great team, and I'm sure that your ability to lead by example in motivating others will make them even more effective and productive. I expect we’ll be hearing about some stellar sales growth at the regional conference next year.

    Congratulations and good luck in your new position – onward and upward!

    Sincerely,

    Your Name

    Personal Congratulations Letter Example for a Promotion (Informal, for a card or stationery)

    Date

    Dear Name,

    I just heard the wonderful news from Sue that you’ve been selected to be Ms. Williams’ executive assistant – congratulations on this well-deserved promotion!

    We will really miss you here in the Admissions Department. Thanks so much for always stepping up to help others when deadlines loom. Your cheerful nature and wicked sense of humor add light to each work day; I don’t know how we’ll ever be able to replace you.

    Congratulations again – come back and see us often, please!

    Best wishes,

    Your Name

    More Congratulation Letters
    Are you unsure about how to express yourself in writing to a business acquaintance? Here are a variety of congratulation note examples to use to say congratulations for a promotion, a new job, and other employment-related accomplishments.

    Letter Samples
    These letter samples, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up, and handle all the employment-related correspondence you need to write.

    Remember that they are intended to serve simply as models; you’ll need to customize them to reflect your own circumstances.