Congratulations Letter Example for a Promotion

congratulations card
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Did one of your co-workers or business associates recently receive a promotion? Consider sending a letter of congratulations to acknowledge the good news. As well as being a lovely gesture that's certain to be appreciated, your letter of congratulations lets the recipient know that you care about his or her career. It's a great way to keep in touch with people you may not see or interact with on a regular basis.

What to Include in a Promotion Congratulations Letter

Here are some things that you can include in your letter of congratulations:

  • Your positive feelings about the promotion: Of course, congratulations are the main reason you're writing the letter! Including your congratulations and best wishes is the most important thing to do in your note.
  • Where you saw the news: Particularly if you are getting in touch with someone after not having spoken in awhile, it's nice to mention how you found out the good news. You can say things like, "I saw on LinkedIn that you were promoted to Marketing Manager." or "I was thrilled to see the good news in the latest company bulletin about your new job title." or "I met up with Tanisha Jones from sales, and she mentioned you'd just received a promotion."
  • Compliments: It's very common in a letter of congratulations to mention how well deserved the promotion is, and to include praise for work that you know the person has done.

    Your letter can be brief—the most important thing to write is your good wishes and congratulations. Send your letter either through email or mail. Use the congratulations letter example below to help get started writing your own letter to the promoted colleague. 

    Personal Congratulations Letter Example for a Promotion

    Your Name
    Title
    Organization
    Address
    City, State, Zip Code

    Date

    Name
    Title
    Organization
    Address
    City, State, Zip Code

    Dear Name,

    It was with great pleasure that I heard of your promotion to District Sales Manager.

    You are inheriting a great team, and I'm sure that your ability to motivate will make them even more effective.

    Congratulations, and good luck in your new position.

    Sincerely,

    Your Name

    More Congratulation Letters
    Here are a variety of congratulation note examples to use to say congratulations for a promotion, a new job, and other employment related accomplishments.

    Letter Samples
    These letter samples, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up, and handle all the employment related correspondence you need to write.

    Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.