I've Lost Receipts for My Expenses - Can I Still Claim Them?

Making Tax Claims Without Receipts Is Never a Good Idea

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Thinking of tax claims without receipts. Image (c) Sam Edwards / Getty Images

Question: I've lost receipts for my expenses. Can I still claim them?

Answer: 

Generally, no; you can't make tax claims without receipts. All of your claimed business expenses on your income tax return need to be supported with original documents, such as receipts. Without the "evidence" of receipts for your claimed business expenses, the Canada Revenue Agency may decide to reduce the amount of expenses you have deducted.

(The one exception is meal and entertainment expenses, as described below.)

While it's true that you don't send your expense receipts in to the Canada Revenue Agency (CRA) when you file your income tax online, as many of us do nowadays, you're still expected to have those receipts and be able to produce them when asked.

Note that you have to have actual receipts for your business expenses before you can claim them. Many business people make the mistake of thinking that a bank or credit card statement is enough proof of an expense. It's not. All a bank or credit card statement proves is that a payment was made.

What's Are Your Chances of Being Audited?

The Canada Revenue Agency regularly audits a certain number of income tax and GST/HST accounts each year to monitor compliance and serve as a quality check on the tax system, which means that your small business could be selected to be audited just by the luck of the draw.

Your chances of being audited are especially high if you are:

  • Self-employed or a sole proprietor (statistically, this is the type of business most often audited)
  • Running a construction, retail, accommodation, or food sector business

These businesses have a higher likelihood of being audited as the CRA considers them to be the most likely to be participating in the underground economy by taking cash payments from customers and not reporting the income.

And each year the CRA chooses certain types of businesses to investigate more closely, upping the possibility of being audited for those businesses. Learn more: Read 10 Red Flags That Will Get Your Canadian Small Business Audited.

In other words, your chance of being audited may be quite a bit higher than you think, and if your business is selected to be audited, you will certainly want to have all your records in order. 

In General, No Receipts = No Deduction

Lost receipts mean lost opportunities to lower your income tax bill. Not having receipts to back up your claimed business expenses will mean that those expenses will be disallowed and you will end up possibly having a hefty tax bill to pay that you didn't expect.

(It will also make the audit process more difficult and protracted, and if there's one person you don't ever want to annoy, it's the person doing your audit!)

The possibility of being audited aside, keeping complete and accurate business records is a requirement for running a successful small business.

Claiming Meal and Entertainment Expenses Without Receipts Using the Simplified Method

For meal and entertainment expenses the CRA allows for a "simplified" method that does not require receipts.

In general you can deduct 50% of the cost of meals as a business expense. If you decide to use the simplified method you can expense a flat rate for meals of 50% x $17 per meal up to a maximum of 50% x $51 = $25.50 per day without receipts for the 2016 tax year. For meal rates for other tax years see CRA travel costs.

Note that while you do not have to keep meal receipts when using the simplified method you will have to keep records of the trips you are claiming meal expenses for (vehicle log books, air, train, bus, taxi receipts, etc.)  

If your meal and entertainment expenses are higher than the simplified daily limits you can use the detailed method to claim the actual amounts, in which case you must have receipts to back up your claim. 

For detailed information on claiming meals and entertainment expenses see The Rules for Entertainment and Meal Expenses on Canada Income Tax.

See also:

Maximize Your Business Income Tax Deductions

How to Keep Your Business Receipts Organized

How Long Will I Wait for a Canadian Tax Refund?

How Many of These Tax Deductions for Canadian Small Businesses Have You Missed?

 

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