Candidate Rejection Letter Sample

A Sample Rejection Letter for a Candidate Who Appeared to Be a Cultural Fit

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Looking for a sample candidate rejection letter? Your candidates appreciate receiving official notification from organizations in which they invested the time to apply and interview. You can use this sample candidate rejection letter as a base for developing your own candidate rejection letters.

When you must reject a candidate because you have identified another candidate who is more qualified for whatever reason, use this sample candidate rejection letter.

This is a sample candidate rejection letter for a candidate who seemed to be a good cultural fit for your company.

Candidate Rejection Letter


Name of Applicant

Applicant's Address

Dear (Applicant Name):

As you know, we interviewed a number of candidates for the (Name of Job) position, and we have decided to offer the position to another candidate. So, the purpose of this letter is to let you know that you have not been selected for the position.

Thank you so much for taking the time to come to (Company Name) to meet our interview team. We enjoyed meeting you and our discussions.

Please feel free to apply for open positions, for which you qualify, in our company in the future.

We wish you every personal and professional success with your job search and in the future. Thank you for your interest in our organization.


Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

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