Candidate Rejection Letter Sample

A Sample Rejection Letter for a Candidate Who Appeared to Be a Cultural Fit

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Looking for a sample candidate rejection letter? Your candidates appreciate receiving official notification from organizations in which they invested the time to apply and interview. You can use this sample candidate rejection letter as a base for developing your own candidate rejection letters.

When you must reject a candidate because you have identified another candidate who is more qualified for whatever reason, use this sample candidate rejection letter.

This is a sample candidate rejection letter for a candidate who seemed to be a good cultural fit for your company.

Candidate Rejection Letter


Name of Applicant

Applicant's Address

Dear (Applicant Name):

As you know, we interviewed a number of candidates for the (Name of Job) position, and we have decided to offer the position to another candidate. So, the purpose of this letter is to let you know that you have not been selected for the position.

Thank you so much for taking the time to come to (Company Name) to meet our interview team. We enjoyed meeting you and our discussions.

Please feel free to apply for open positions, for which you qualify, in our company in the future.

We wish you every personal and professional success with your job search and in the future. Thank you for your interest in our organization.


Real Person's Name and Signature

Example: HR Director for the Employee Selection Team

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.

Standard Application Acknowledgement Letter

More About Sample Candidate Rejection Letters

  • See a standard applicant rejection letter that you use to respond to applicants who are not as qualified as the applicants you decide to interview.
  • See another sample, simple rejection letter sample for applicants whom you reject without an interview.
  • Here is another sample rejection letter for applicants whom you choose not to invite for an interview.
  • Here is a sample rejection letter for a candidate who did not appear to be a good fit for your company culture.
  • See another sample rejection letter for use when you’d like the candidate to interview for a different job in your company.
  • Here is a sample rejection letter for a candidate you hope applies again in the future: good cultural fit.

Letters for Successful Candidates

What if the candidate you are contacting was successful in his or her application? Following are sample job offer letters to let the candidate know the good news.

Sample Job Offer Letters

More Sample Employer Letters

Human Resources Sample Letters