Business Letter Examples (Samples and Writing Tips)

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In the professional world, you will often need to write a business letter. From applying to a new job, to writing a thank you note, sending a note of apology, or sending a farewell email when you depart, there are many circumstances that will require an appropriately formatted letter.

Below, you'll find a list of business letter examples for a variety of employment and business related correspondence, as well as tips for how to write an appropriate and effective business letter.

 

Use these samples as a starting point when you have to write your own letter.

Business Letter Examples: A - Z List

Apology Letters
When and how to apologize at work, plus examples of apology letters for employers and co-workers. Use these letters when you have made a mistakebehaved poorlymissed an interview, or in other circumstances where you've messed up, and need to apologize.

Appreciation Letters
Very often, feedback at work is dominated by the negative. If someone you work with closely does a great job, don't miss the opportunity to give praise and positive feedback. Sending a letter is a nice way to let employees, co-workers, colleagues, clients, and others know how much you appreciate them.

Business Thank You Letters
If someone does you a favor or helps you out in any way, always remember to send a thank you note. Browse for business thank you letters samples for a variety of business and employment related scenarios.

Candidate Rejection Letter
When you are in charge of hiring, you will need to inform job applicants when they do not receive the position. Here is an example of a candidate rejection letter to send to an individual who was not selected for a job.

Congratulation Letters
See sample congratulation letters for new jobsnew businessespromotions, and other business related endeavors.

Email Message Examples
While it's often nice to send a handwritten or printed out note in the mail, it's more common these days to email. See business- and employment-related email message examples.

Employee Letters
Review sample employee letters and letters for applicants for employment including employee reference letters, job offer letters, appreciation and congratulation letters, and more letter examples.

Employment Verification Letter
Employment verification letters are often requested by landlords to confirm that a person is employed at a company. See information on what should be included in the letter and a sample employment verification letter.

Farewell Letters
Farewell message examples to let colleagues, clients, and your connections know that you are moving on. Sending a farewell letter is a good way to update people with new contact information so you can keep in touch in the future.

Inquiry Letters
Use inquiry letters to request meetings and to inquire about job opportunities.

Job Offer Letters
Examples of job offer letters, job rejection letter, counter offer letters, and more letters related to job offers.

Job Promotion Letter
A job promotion letter gives information on the promotion, including the employee's new title, salary, and the date the employee is transitioning into the new role.

Networking Letters
Sample job search and career networking letters including referral lettersletters of introduction, and networking outreach letters.

New Employee Letter
Sample welcome letter to send to a new employee, as well as details on the information to include in this type of letter.

Promotion Announcement
Sample email message notifying company employees about a promotion.

Reference Letters
See examples of reference letter, recommendation letter, personal reference, professional reference, and academic reference examples.

Referral Letters
Referral letter examples including letters and email messages requesting a referral, letters referring employees, colleague, or acquaintance for a job, and examples of referral cover letters and thank you letters.

Resignation Letters
If you are planning on quitting a job, review these resignation letter and email examples that can be used in a variety of situations, from resigning with notice, resigning over email, and resigning effective immediately.

Retirement Letters
See letter examples for retirement announcements and congratulations.

Termination Letter
Sample termination letter terminating employment with a company.

Welcome Back Letters
Examples of welcome back letters for new employees and employees returning to work.

Microsoft Word Letter Templates
When you need to write an employment letter, it can be helpful to start from a template. Microsoft Word templates are available for resumes, cover letters, resignation letters, reference letters, and interview letters.

How to Write a Business Letter

A business letter is a formal document, with a set structure. As you can see from the examples in the links above, a business letter has a very defined format. A business letter includes contact information, a salutation, the body of the letter, a complimentary close, and a signature

There are rules for everything from how wide the letter's margins should be to what font size to use. In general, it's wise to keep the body of your business letter direct and brief. Explain why you are writing in your first paragraph, provide more specifics in the next paragraph, and use your closing paragraph to reiterate your reason for writing, thank the recipient for reading, and possibly mention follow-up plans. 

See full guidelines for how to write a business letter