Board Resignation Letter Example

Man's hands typing on laptop
Klaus Vedfelt / Getty Images

When you find that it’s time for you to resign a board position, it’s important to do so with a professional letter or email. In fact, you should treat this resignation as you would a resignation from any job.

Most board positions are unpaid, but that doesn’t mean that you aren’t compensated, either through contacts you have made, or opportunities you may have found along the way. Being on a board can be valuable for your resume, as it shows your willingness to be involved, and your interest in affecting change in the community.

Read below for advice on how to resign professionally. Also read an example of a resignation letter, and a resignation email, to use when resigning from a board.

Tips for Resigning from a Board

Be professional. Again, you should treat this resignation as you would any other. Send a letter in business letter format to the director of the board or organization. You might instead choose to send an email. If you do this, be sure to use a professional email address, and include your contact information in your signature.

Give the date. As with any resignation letter, clearly state the date you are resigning. Try to give the director as much notice as possible.

Explain (briefly). You do not need to go into detail, but briefly explain why you are resigning. You might simply say it is due to a family emergency, or perhaps you have a new job that will occupy most of your time. However, do not go into too much detail; keep the letter short and to the point.

Say thank you. Use this opportunity to thank the other members for the experience and offer your continuing best wishes for the endeavor. As with any resignation, you will want to keep the tone very positive, regardless of the circumstances surrounding your leaving, given that you may find yourself interacting with other members at some time in the future.

Offer to help. If possible, offer to continue to help the organization in another (less time consuming) capacity, or offer to help finish up any projects you are currently working on. Only include this if you actually have the time to help out.

Edit, edit, edit. Again, this is a professional document, and you want to make your last impression as impressive as your first. Therefore, make sure your letter is well edited. Read through for any spelling or grammar errors before sending it.

Board Resignation Letter Example

Jeanette Smythe
Address
City, State, Zip

Date

Joseph Short
Director
The Art Foundation
Address
City, State, Zip

Dear Joseph,

It is with regret that I am writing to inform you of my decision to resign my position on the Board of The Art Foundation, effective immediately.

My other commitments have become too great for me to be able to fulfill the requirements of my position on the Board, and I feel it is best for me to make room for someone with the time and energy to devote to the job.

 

It has been a pleasure being a part of the Art Foundation board. I am so proud of all we have accomplished in the past five years, and I have no doubt the board will continue these successes in the future.

If I can be of any assistance during the time it will take to fill the position, please don't hesitate to ask.

Best Regards,

Signature (hard copy letter)

Jeanette Smythe

Board Resignation Email Message Example

It’s often more convenient to send your resignation via email. Make sure you use a subject that will make clear what the email contains, so it’s given appropriate priority.

Subject: Resignation - Bill Jones

Dear Chelsea,

It has been my pleasure to serve with you on the board of the XYZ Council. You have given us a strong leadership, and I’ve enjoyed working with you for the last three years. I am sure that the goals we have set will be easily attained by the dedicated and talented members of this board.

That said, I feel that it is time for me to resign my position, and focus on some other areas of my career.

Please consider my resignation effective the last day of our fiscal year, May 31, 20XX. Until such time, I am happy to continue to participate in the committees I am working with, and will also help to catch my replacement up to speed.

You may have some prospects in mind to consider for the position I am leaving, but if you would like my input on a candidate to take my place, please don’t hesitate to ask.

Best wishes,

Bill
jonesbill@email.com
(555) 123-4567

Here's more detail about how to send your email message including what to include, proofing, double checking that you have all the information you need, and sending a test message.

Read More: More Resignation Letter Samples | Resignation Email Message Examples | Resignation Letter Writing Tips | Resignation Do's and Don'ts