Army Enlisted Job Descriptions and Qualification Factors

Army Administrative Specialist (42L) Job Description

Note: The Army eliminated this MOS in July 2006. The information below is maintained here for historical purposes, only.

Major duties. The administrative specialist supervises or per forms administrative, clerical, and typing duties. Duties for MOS 42L at each level of skill are:

  • (1) Skill Level 1. Types military and nonmilitary correspond ence in draft and final copy. Employs basic principles of English composition and grammar in preparing correspondence. Proofreads typed documents against source documents. Assembles final product for review, authentication, or other disposition. Prepares registered or certified mail for dispatch. Opens, sorts, routes, and delivers incoming correspondence and messages. Prepares suspense control documents and maintain suspense files. Signs receipt for, and picks up registered and certified mail. Dates and dispatches outgoing cor respondence and messages. Prepares and maintains functional files per MARKS. Receives publications, establishes and maintains publi cations library. Requisitions and stocks blank forms.

    (2) Skill Level 2. Performs typing and clerical duties shown at preceding level of skill and provides technical guidance on adminis trative matters to typists and clerical personnel. Proofreads corre spondence for format, content, and use of authorized abbreviations. Answers inquiries from staff and advises personnel on administra tive and clerical matters. Sets-up and maintain logs, rosters, status boards, charts, graphs, and viewgraphs. Composes routine correspondence.

    (3) Skill Level 3. Supervises performance of administrative functions. Reviews and edits correspondence prior to release, sub mission for signature, or other disposition. Conducts periodic review of files to ensure proper filing of correspondence. Controls use of reproduction facilities and reviews item to be reproduced. Plans and organizes office operations to include publications and forms admin istration and office administrative procedures. Writes office SOP, job descriptions, and directives, Determines requirements for office equipment, supplies, and space. Plans layout of office. Requisitions, receives, inventories, and signs hand receipts for office equipment. Coordinates admnistrative activities with other organizational ele ments and staff sections. Establishes mail delivery routes and schemes and arranges for pickup of distribution by messengers. Serves as custodian of classified documents. Signs receipts for, logs, inventories, files, and secures classified documents. Prepares docu ments for destruction or other disposition. Ensures proper accounta bility of documents based upon degree of classification.

    (4) Skill Level 4. Supervises administrative functions and per forms duties at preceding level of skill at division, comparable, or higher level headquarters. Provides technical traiaing and instruc tions to subordinates and supported units.

    (5)Skill Level 5. Supervises performance of administrative functions in administrative or similar element at division, compara ble, or higher level headquarters. Inspects subordinates units and makes recommendations for elimination of deficiencies or improve ment of administrative operations.

    Physical demands rating and qualifications for initial award of MOS. Administrative specialists must possess the following qualifications:

    • (2) A physical profile, of 323222.

      (3) A minimum score, of 95 in aptitude area CL.

      (4) The ability to type at a minimum speed of 25 net words per minute.

      (5) Formal training (completion of a course of instruction for MOS 42L course conducted at or under the auspices of the U.S. Army Adjutant General School) mandatory.

    c. Additional skill identifiers

    • (1) E3--Executive Administrative Assistant (SPC through SSG).
    • (2) E4--Attace Administrative Support.

      (3) F4--Postal Supervisor.

      (4) F5--Postal Operations.

      (5) P5 Master Fitness Trainer,

      (6) 2S--Battle Staff Operations (skill level 3 and above).

      (7) 4A--Reclassification Training.

    Training/School Information

    Information derived from Army Pamplet 611-21