Application Letter Template

Template to Use When Writing a Job Application Letter

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The following application letter template lists the information you need to include in the letter you submit with your resume when applying for a job. Use this application template as a guideline to create customized letters to send to employers with your resume.

Application Letter Template
Contact Information
The first section of your letter should include information on how the employer can contact you.

If you have contact information for the employer, include that. Otherwise, just list your information.

Your Personal Information
FirstName LastName
Street Address
City, State, Zip Code
Phone Number
Email Address


Employer Contact Information
City, State, Zip Code

Here is information on appropriate salutations for in a cover letter. This is the most common salutation: 

Dear Mr./Ms. Last Name or Dear Hiring Manager:

Applicaton Letter Content
Your application letter will the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph:
The first paragraph of your job application letter should include information on why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the person's name and your connection here.


Middle Paragraphs: 
The next section of your cover letter should describe what you have to offer the company. Make strong connections between your abilities and the requirements listed in the job posting. Mention specifically how your skills and experience match the job. Expand on the information in your resume, don't just repeat it.

Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text, which can be difficult to read and absorb quickly.

Final Paragraph: 
Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow-up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and follow up if you fax or email it.

Complimentary Close:



Your full name, typed out

Modifications If You're Emailing an Application Letter 

If you are emailing an application letter, instead of sending a hard copy, you will need to make a few minor tweaks to the template above. First, make sure to include an email subject line that is direct and informative. Typically, the subject includes your name and the job title you are applying for. For example: Sherry Chao — Marketing Associate 

Skip including your personal information (address, contact information), the date, and the employer's contact information. Begin your email with the salutation. The body of the email — why you're writing, what you have to offer the company, and how you will follow up — will be precisely the same as in the template above. 

At the end of the letter, include a complimentary close, and then type out your full name on the line below. As well, you can include an email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature

Read More: More Job Application Letter Examples | Sample Job Applications | Sample Resumes

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