Application Acknowledgment Letter Sample

Let Your Candidates Know That You Received Their Resume and Cover Letter

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Do you need a sample application acknowledgment letter? Here is a sample application acknowledgment letter for the applicants who apply for your open positions. Use this sample letter to develop your own letters to tell anxious applicants that you have received their application and resume.

Starting with this letter that lets your applicants know that you have received their resume and cover letter, you open the door to effective communication with the prospective employees who apply for your jobs.

This letter is sent at one of the four critical points at which your candidates need communication from you. Rather than letting your candidates think that their application disappeared into a dark hole, or forcing them to communicate with you repeatedly, you can reassure them that their application is under consideration.

This is important because to customize a resume and a cover letter to apply for your job posting takes a candidate 30 minutes to an hour. The candidate then waits and waits to learn if he or she was among the most qualified applicants and whether they will be invited to participate in a job interview.

Not sending an acknowledgment asks for all sorts of dysfunctional candidate behavior such as calling you to find out if you have received their resume and cover letter. Or some candidates send them again, depending on their interest in your posted job, they don't want to miss out on the opportunity to receive your consideration.

Others might start sending the resume on colorful paper to better catch the employer's eye. From a personal memory, I will say that cleaning up confetti from my desk did not endear that candidate to me in any way. 

Using the application acknowledgment to communicate with your job candidates maintains your position as an employer of choice.

It also helps your employees function as your candidate recruiting ambassadors in the world and in social media. To be willing to do this your employees need to be proud of their company brand and of how their employer treats job candidates and employees.

This letter is your standard applicant response letter for the resumes and applications you receive. Since many of these applications arrive in email, response via email is acceptable. You can use a standard response for all applicants for any job. You do not need to customize these letters for different positions other than the name of the job.

See an Application Acknowledgment Letter Sample

Date

Name of Applicant

Applicant's Address

Dear (Use Applicant's Name):

This letter is to let you know that we have received your application. We appreciate your interest in (Company Name) and the position of (Name of Position) for which you applied. We are reviewing applications currently and expect to schedule interviews in the next couple of weeks. If you are selected for an interview, you can expect a phone call from our Human Resources staff shortly.

Thank you, again, for your interest in our company. We do appreciate the time that you invested in this application.

Regards,

Real Person's Name

Real Person's Signature

Example: HR Director for the Employee Selection Team

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