Administrative Position Cover Letter Example

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When you’re applying for an administrative job, it’s important to highlight your most relevant qualifications for the job in your cover letter.

Administrative roles serve a great deal of functions in the workplace. These duties often include assisting office managers, taking calls, managing calendars and travel plans, arranging meetings and scheduling events, preparing reports, data entry, training, customer relations, filing, welcoming clients, working with customers and third party vendors, and more.


What Employer Look For

Administrative positions require strong interpersonal and communication skills, leadership, computer and research competency, and the ability to work independently and with others from all levels of the organization. Time management and the ability to multitask and prioritize projects are paramount to the success of an administrative professional. 

Share these top administrative skills in your cover letter, focusing on the ones that are the closest match to the job requirements.

Based on the nature of the role and the level of personal interaction daily, administrative professionals should be able to communicate clearly both orally and in writing.

The following is an example of a cover letter for an administrative position. See below for more cover letter samples, and tips for emailing a cover letter and resume.

Sample Cover Letter for an Administrative Position

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


Job Title
City, State Zip

Dear Hiring Manager,

As my resume indicates, I have roughly eight years of professional experience in an administrative capacity. I have worked as an assistant either to a department, single individual or multiple individuals in separate departments. I am sure you are aware of the flexibility, focus and diplomacy such positions require.

I want to bring the knowledge and insight gained through these various experiences to the Office of the Registrar at GA University.

I have much to offer in the way of diversity of experience and profession in that I have worked in three (3) major industries in the United States: staffing, law, and currently, education. Within these industries I have had the opportunity to learn human resource policies, procedures and the protocol necessary to enforce them ethically and without liability. From my work in a law office I have sharpened my organizational skills, attention to detail and my ability to work with speed and accuracy.

In my past and current positions at GA University I have gained experience in research, writing reports, designing high impact Power Point presentations, administrating grants, and much more. Combine all of this experience with my natural talents (writing, aesthetics, analytical problem solving, logistical planning, and research) and with my work ethic you have a well-rounded candidate you will be proud to have on your staff.

Finally, in all the previous positions I have held, I have approached them as opportunities for career advancement and discovery. I will bring the same entrepreneurial spirit and value added vision to your office.

It is my sincere hope that we will meet for an interview to discuss any questions you may have and a future for me at the Office of the Registrar at GA University. Of course, feel free to call (555-555-5555) or e-mail ( me to schedule an interview.

Thank you for your time and consideration, and best regards.

Very truly yours,

Your Name

How to Send an Email Cover Letter

If you're sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, and don't list the employer contact information. Start your email message with the salutation.

More Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact and referral letter samples.

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